Inspection Coordinator

General Coordination & Management:

1. Act as the primary point of contact between Qatar Energy, manufacturers/suppliers, &

other Applus scope office/inspection personnel.

2. Ensure seamless coordination of worldwide inspection activities, including scheduling,

resource allocation, and conflict resolution.

3. Maintain direct communication with Qatar Energy representatives and provide updates

on inspection progress, issues, and resolutions.

4. Regularly expedite with manufacturers/suppliers, including sub-vendors, regarding

inspection schedules, progress of job & report to Qatar Energy during weekly review

meeting.

5. Oversee mobilization and demobilization of inspection personnel as per Qatar Energy's

requirements.

Inspection Scheduling & Execution:

1. Verify and confirm inspection notifications (NFIs) from vendors/manufacturers,

ensuring alignment with Qatar Energy's PO requirements and approved ITPs.

2. Arrange inspections within 3 working days of vendor notification and ensure inspectors

are available within a 300 KM radius of the manufacturer’s facility.

3. Coordinate urgent inspections (e.g., emergency requests) within 24 hours, excluding

weekends.

4. Monitor and expedite inspection schedules to avoid delays in PO delivery dates.

Documentation & Reporting:

1. Submit weekly progress reports ( every Sunday) and monthly KPI/HSE

reports (by the 3rd of each month) to Qatar Energy.

2. Ensure all inspection reports (including QC Surveillance, NCRs, and IRNs) are

submitted within 2 working days, with flash reports for critical issues on the same day.

3. Review and endorse inspection reports, certifications, and Manufacturer Data

Books (MDBs) before submission to Qatar Energy.

4. Maintain a transmittal log of all communications (emails, faxes, reports) with

Qatar Energy and vendors.

Personnel & CV Management:

1. Submit CVs of proposed inspection personnel to Qatar Energy for approval at least 1

week after PO assignment.

2. Ensure inspectors meet minimum qualifications (e.g., 10+ years of experience,

certifications like CSWIP, ASNT Level III, NACE).

3. Replace underperforming inspectors immediately upon Qatar Energy's request and

propose alternatives.

4. Maintain an updated list of approved inspectors and coordinators, submitted

monthly.

Meetings & Communication

1. Attend weekly review meetings with Client

2. Participate in quarterly meetings with Client management.

3. Facilitate Kick-off Meetings (KOMs) and Pre-Inspection Meetings (PIMs) at

manufacturer sites.

Invoice Preparation & Submission

1. Verify completed inspections and ensure all reports (QC Surveillance, IRNs, MDBs) are

approved by Client before invoicing.