Inventory and Procurement Coordinator

Inventory & Procurement Coordinator - Shreiber School of Veterinary Medicine of Rowan University

Work type: Full-Time

Location: Glassboro, New Jersey

Categories: School of Veterinary Medicine

Our Mission:

Our top priorities are the development of an institution delivering excellent client and patient care in addition to training graduates who are competent, confident, and ready for practice from day one. Our goal is to do this through collaborative, education and culture-focused practice creating continuity through the patient, client, student, faculty and employee journey. We anticipate our team, hospital and school will quickly grow, making this first year foundational in the structure of what the future school will look like.

Position Summary:

The Shreiber School of Veterinary Medicine of Rowan University (SSVM) is seeking an Inventory and Procurement Coordinator to join our new veterinary program and teaching hospital. The hospital is located 1.5 miles from our main Glassboro campus.

SSVM is a new and innovative veterinary teaching hospital for small animals, equipped with state-of-the-art equipment. The teaching hospital is designed to accommodate multiple specialty departments, including anesthesia, cardiology, dermatology, dentistry and oral surgery, diagnostic imaging, 24/7 emergency/critical care, exotics, internal medicine, neurology, oncology, ophthalmology, primary care, and surgery.

This position will support the clinical services in the veterinary teaching hospital as well as Hospital Administration. Selected candidates will be able to:

• Demonstrate a commitment to a collaborative and collegial work culture.
• Problem-solve and adapt to a fast-growing and changing environment with a growth mindset.

Focused on inventory control, this position is assigned the responsibility of managing all inventory needs that involve the veterinary teaching hospital, including equipment, medical supplies and office supplies. This position will also oversee the maintenance and repairs of hospital equipment. Additionally, this position will include some administrative work and duties, listed below.

Our ideal candidate:

• Is self-motivated
• Works well on a team
• Has strong communication and organizational skills
• Possesses superior customer service skills

Job duties include, but are not limited to:

• Inventory ordering and management
• Inventory budget control
• Support with creation of codes and products in EMR
• Maintaining and coordinating repairs on equipment
• Oversee Vendor management and procurement processes
• Building relationships with veterinary industry representatives

Job Summary:

• Able to thrive in a growing business environment with an ability to creatively address problems head on
• Comfortable in a fast paced, dynamic environment
• Ability to multitask and manage multiple priorities
• Deep understanding of the supply and demand planning process
• Exceptional attention to detail, follow–through and organizational skills
• Clear and concise communication skills
• Pays attention to the items used within a specific time period and when bills are due, which helps to maintain good financial flow
• Develops professional relationships with distributors
• Understands how to stock an item and how to set a reorder point, which guards against running out of the item and protects the cash flow of the practice
• Determines a method to accurately inventory product using, for example, a manual inventory count as well as a computerized system of inventory management software
• Devises standard operating procedures to track inventory usage and trains staff to follow these steps
• Completes quarterly reviews and updates of hospital supplies and equipment.
• Support and assist Pharmacist with prescription management, DEA and Controlled Substance compliance and ordering of Pharmaceuticals
• Support and assist with development of Codes within EMR system when necessary
• Oversee equipment and arrange for necessary repairs, including communication to the hospital team on where items are in the process
• Assist with scheduling meetings and training sessions for team members specifically for equipment and policies involving inventory items
• Facilitate dosimeter badge requests and maintain registry with the support of Environmental Health Services.
• Facilitate and implement AAHA and OSHA guidelines and regulations to ensure the hospital is compliant, with the support of Environmental Health Services
• Facilitate and organize AAHA inspections as needed
• Provide support to other departments and projects, as needed while being able to assess and prioritize needs
• Provide support with management on rotating weekends for the hospital team as needed

Reporting Structure:

The Inventory & Procurement Coordinator will report directly to the Director of Veterinary Medical Services.

Required Qualifications & Salary Information:

Requirements:

• Bachelor’s degree
• 5 years of experience working in veterinary medicine in a multi-specialty practice
• 2 years of experience managing inventory and ordering within a veterinary practice
• Extremely organized and previous experience with Microsoft applications including Excel, Word, Forms, etc.
• Flexible schedule

Preferred Experience:

• Familiar with institutional and state guidelines regarding procurement
• Familiar with RFP and vendor management within a state institution
• Familiar with ordering processes and procedures as a state institution
• Experience managing controlled substances and pharmaceutical inventory in accordance with DEA regulations and compliance standards
• 5 years of experience managing veterinary inventory in a multi-specialty practice

Working Conditions:

Hazards

• Veterinary workers may be exposed to hazards like slips, trips, and falls. They may also be exposed to unpleasant odors, noises, and animal feces and urine. When working with animals that are frightened or in pain, veterinary workers risk being bitten, kicked, or scratched.
• Veterinary workers may be exposed to hazards like bloodborne pathogens, hazardous drugs, radiation, toxic waste, and chemical hazards such as disinfectants, pesticides, and latex.

Animals

• The types of animals treated at a veterinary hospital can affect the working conditions. Our teaching hospital may consist, but is not limited to, the following types of animals: small mammals, large mammals, livestock, reptiles, avians, and other exotic animals.

Information about the institution:

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the third fastest-growing public research university, as reported by The Chronicle of Higher Education.

The Shreiber School of Veterinary Medicine is located on the Glassboro, New Jersey west campus, 22 miles southeast of Philadelphia. The Shreiber School of Veterinary Medicine's first class of DVM students were admitted in September 2025. Facilities include a 167,000 square foot building that is shared as an academic teaching facility aimed at the delivery of pre-clinical training, a small animal teaching hospital, and a research facility.

All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

As a state public University, Rowan employees are eligible to participate in the federal Public Service Loan Forgiveness program. More information on this program is available at https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service.

Benefits:

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is $65,000 to $80,000. When extending any salary offer, Rowan University considers many factors such as (but not limited to) scope and responsibilities of the position, work experience, education, training, key skills, internal equity, as well as market and other organizational considerations.

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents).

For more detailed information, please visit: https://sites.rowan.edu/hr/benefits/

Notes:

• The job posting will remain active until all positions are filled.
• Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.