Inventory & Asset Manager

Job Roles and Key Responsibilities

„ General Responsibilities

– Oversee all specialized equipment, instruments, and technical assets across schools (Film, Music, Theatre, Visual Arts, Architecture & Design) to ensure operational readiness, safety, and accountability.

– Support academic and creative activities by guaranteeing availability of assets for teaching, learning, and performance.

– Maintain accurate, transparent, and auditable records for all high-value resources.

– Promote efficiency, safety, and best practices in asset use and management across departments.

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„ Strategic Responsibilities

– Develop and implement policies and procedures for asset management, tracking, and reporting.

– Align inventory and asset strategies with academic scheduling and creative workflows.

– Partner with vendors, consultants, and internal stakeholders to ensure cost-effective procurement and lifecycle management.

– Establish KPIs for asset utilization, maintenance compliance, and cost-efficiency, ensuring continuous improvement.

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► Operational Responsibilities

– Maintain a centralized inventory system with tagging, tracking, and auditing procedures.

– Coordinate procurement, installation, and commissioning of new equipment during construction and handover phases.

– Manage lifecycle of assets including acquisition, maintenance, upgrades, and disposal.

– Oversee preventive and corrective maintenance schedules in coordination with FM and technical teams.

– Ensure software, hardware, and equipment compatibility across disciplines, collaborating with IT and AV teams.

– Supervise inventory technicians and manage vendor contracts for calibration,

servicing, and repairs.

– Train faculty, students, and staff on proper handling and operation of specialized equipment.

– Generate regular reports on asset status, usage, and depreciation, maintaining full documentation for audits and compliance.

Ideal Experience, Capabilities and Skills

„ Industry Experience

– 10+ years in inventory or asset management, preferably in academic or creative institutions.

– Strong familiarity with specialized equipment used in performing arts, design, and creative disciplines.

– Demonstrated experience with inventory management software and digital tracking systems.

– Knowledge of procurement processes, vendor management, and high-value technical asset handling.

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„ Management capabilities

– Proven ability to manage teams of technicians and coordinate external vendors.

– Strong project management skills for overseeing procurement, commissioning, and maintenance cycles.

– Experience implementing lifecycle management strategies for technical equipment.

– Ability to balance budget oversight with operational requirements.

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„ Interpersonal skills

– Excellent organizational and analytical skills with strong attention to detail.

– Ability to collaborate effectively with faculty, students, IT, AV, and FM teams.

– Strong communication and training capabilities for diverse technical and academic audiences.

– Problem-solving skills with adaptability in dynamic and high-demand environments.