Inventory Specialist

Description:

Summary

The Inventory Specialist is responsible for maintaining, procuring, receiving, inspecting, and coordinating the effective operational activities of the parts room located at ACI Jet Maintenance while maintaining a positive and productive relationship with ACI Jet’s employees, vendors, and clients by personally performing these duties under the direction of the Parts Manager.

Reports To

The Inventory Specialist reports directly to the Parts Manager.

Requirements:

Essential Duties and Responsibilities

Duties include the following (other duties may be assigned as required by management)

• Maintain accurate inventory of parts, materials, and supplies.
• Act as a purchasing agent for parts, materials, and supplies.
• Conducts daily receiving inspections to properly identify and verify parts and quantities. Inspects aircraft parts for airworthiness and proper documentation.
• Return rejected parts, materials, and supplies to vendor and comply with necessary processes.
• Perform and comply with a monthly audit of all shelf-life items held in stock. Properly dispose of and replenish expired items.
• Ensure part cores are returned to vendors with appropriate documentation, in a timely manner. Assist in claims process for aftermarket programs and warranties.
• Maintain documentation of all pending core, warranty, RMA, or other credits that may be due back to ACI. Inform the accounting department of status of these claims.
• Ensures the preservation and storage of all materials, parts, and supplies in a condition enabling them to be installed or used on civil aviation articles. Maintains record of shelf life limited inventoried items in computerized tracking system.
• Perform regular review of vendor invoices prior to submittal to Accounting with allocation of funds. Post applicable invoices via electronic tracking system.
• Act in the company’s best financial interest with consideration given to quality, response time, shipping costs, etc.
• Provides accurate reporting of inventories and supplies to accounting as requested.
• Coordinate third-party services. Ensures work is properly performed and documented.
• Provides shipping and receiving services for the entire company while ensuring that all parts, materials, and supplies are shipped using the most economical means with consideration given to time-critical items.
• Maintains current Hazmat certifications for shipping. Follows the necessary procedures for Hazmat shipping and tracking.
• Maintains proper records including FAA Form 8130, MSDS documents, traceability documentation, etc.
• Delivers any technical information, documents, or data received through the stock room to the Parts Department Manager.
• Maintains a close, productive, and beneficial relationship with clients, vendors, manufacturer’s representatives, repair facilities, and the FAA.
• Ensures the safety and quality of all assigned duties and responsibilities by actively and positively participating in ACI Jet’s SQMS program.

Knowledge, Skills, and Experience

Required

• High School Diploma or equivalent.
• Must have a valid CA Driver’s License with a clean record.
• Must be able to travel when required to deliver parts/tools to remote locations.
• Must be able to work as a part of a team in a high-stress, fast-paced environment.
• Must be highly motivated and organized.
• Must be computer proficient (MS Office, Microsoft Excel, Corridor).
• Must be able to lift 25 pounds, climb, kneel, squat, and stand for extended periods.
• Must be able to read, write, and speak English.

Highly Desirable

• Dangerous Goods, HazMat shipper training is a plus.
• Aviation background or interest.
• At least one (1) year of experience in inventory management or general accounting
• College degree preferred.

Other

• This position is a DOT Safety-Sensitive position
• Requires joining a 24/7 on-call rotation.

Pay

$20.00 - $28.00/hour | DOE