Investigations Intake Specialist

About Us:

Magna Legal Services provides end-to-end legal support services to law firms, corporations, and governmental agencies throughout the nation. As an end-to-end service provider, we can provide strategic advantages to our clients by offering legal support services at every stage of their legal proceedings.

Job Description:

Job Title: Investigations Intake Specialist

Position Summary:

Magna Legal Services is seeking a detail-oriented and dependable individual to assist our Investigations Department with entering work orders. This is a full-time position focused on accurate data entry, organization, and coordination with our internal investigative team.

The ideal candidate will be someone who thrives on accuracy, confidentiality, and consistency, and who can manage multiple assignments in a fast-paced, deadline-driven environment.

This is a remote position, but our ideal candidate will be able to work west coast (PST) hours.

Key Responsibilities:

• Enter and update investigation-related work orders into our internal system with accuracy and timeliness
• Review submitted information for completeness and accuracy before entry
• Communicate with investigators, clients, and internal staff to confirm work order details as needed
• Maintain organized electronic records and ensure all documentation is properly entered
• Support the team with other administrative or clerical tasks as assigned

Qualifications:

• Previous experience in data entry or administrative support preferred
• Strong attention to detail and high level of accuracy in data entry
• Strong written and verbal communication skills
• Ability to handle confidential and sensitive information discreetly
• Proficient in Microsoft Office (Word, Excel, Outlook) and comfortable learning new systems
• Ability to work independently, manage time effectively, and meet deadlines
• Prior experience in a legal, investigations, or law enforcement-related environment is a plus

Compensation: USD $20.00 - $25.00 per hour

An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, travel requirements, revenue-based metrics, any contractual agreements, and business or organizational needs. The range listed is just one component of the total compensation package for employees.

Magna Legal Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Remote