Legal Assistant

PRIMARY DUTIES

Under supervision of the MFCU Director/First Assistant Attorney General, the individual selected to fill this position will perform duties to include, but not limited to the following:

• Assist with preparation of and maintain official case investigation files and official prosecution files of the unit.
• Assist in drafting, proofreading and filing legal documents in connection with criminal proceedings in state courts.
• Maintain and update our electronic document management system (LawBase) and scan documents for electronic storage.
• Manage case documents within case management system (iManage).
• Maintain calendar with activities of each assigned case.
• Assist attorneys in preparation and execution of trial-related litigation, including distributing discovery, coordinating sequence of witnesses, preparing trial notebooks (exhibit list, etc.) and obtaining prepared demonstrative exhibits.
• Assist attorneys during evidentiary hearings and trials with coordination, which will include some travel.
• Work with the agency’s fiscal office in the performance of accounting functions for the unit and in meeting the financial and related federal grant reporting requirements.
• Deposit warrants received from various sources and keeps accurate accounting records.
• Review federal and state policies and procedures impacting financial and accounting procedures, and develop recommendations.
• Support the Director in preparing the federal and state budgets for the unit.
• Support the Director in preparing federal and state annual reports and complete quarterly reports as necessary to comply with federal reporting requirements.
• Submit information to the Healthcare Practitioners data base as required.
• Prepare and submit required paperwork to Health and Human Services Office of Inspector General (HHS-OIG) for investigation and consideration of exclusion.
• Coordinate and conduct witness support activities that include preparing subpoenas and scheduling witnesses for motion and trial preparation.
• Coordinate with Victim/Witness Specialist to notify victims or their family members concerning court activities.
• Arrange travel and prepare travel vouchers for prosecutors and/or witnesses.
• Assist research analysts with data entry as needed.

Additional duties and responsibilities may be added to the position at any time. This vacancy announcement does not state or imply these are the only activities to be performed by the employee(s) holding this position. Employees are required to follow any other job-related instructions and to perform any other job-related responsibilities as requested by their supervisor(s).

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They may not include all job duties performed by employees on this job title, and additional duties may be added.

TRAVEL: The primary work location for this position is at 120 SW 10th Street, Topeka, Kansas. Occasional travel, both in-state and out-of-state, will be required. A valid driver’s license is required when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State.

QUALIFICATIONS

• A minimum of two (2) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting with a preference for criminal law experience.
• Proficiency with Microsoft Office and Adobe Acrobat Pro.
• Exceptional organizational and communication skills are required.

PREFERRED REQUIREMENTS

• Four (4) years of experience as a legal assistant, paralegal, or legal secretary in a legal office setting.
• Experience working in a customer service-oriented environment.
• Experience working with an electronic document management/case management system.
• Experience with electronic discovery.
• Experience with electronic filing, including eFlex.

Post-Offer, Pre-employment Requirements

• As a condition of employment, candidate(s) are subject to a pre-employment screening process to include a fingerprint and name-based criminal history records check and reference/background check of past and present employers. The pre-employment screening process will be waived for current OAG personnel who have previously completed the screening requirements.
• In this position, you would be authorized access to private information to the extent necessary to perform the assigned duties. Employees of the OAG are required to protect against unauthorized access to such information, ensure the security and privacy of such information, and disclose any anticipated threats or hazards to such information. Employees must be cautious not to release this information to the public or other individuals, including but not limited to OAG employees who have not been authorized or who do not have a legitimate organizational, departmental, or business need to know. Any questions regarding releasing such information to another person should be directed to the employee’s supervisor.
• State of Kansas Tax Clearance Certificate. A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the Office of Kansas Attorney General. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.
  If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue - Tax Clearance Frequently Asked Questions

Recruiter Contact Information

• Name: Jude Overton
• Email: careers@ag.ks.gov
• Phone: (785) 296-3666

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.
• Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and Submit when it is complete.
  • Manage your draft and submitted applications on the Careers> My Job Applications page.
• Check your email and My Job Notifications for written communications from the Recruiter.
  • Email – sent to the Preferred email on the My Contact Information page
  • Notifications – view the Careers> My Job Notifications page

Required Documents for this Application to be Complete

Upload these on the Careers - My Job Applications page

• DD214 (if you are claiming Veteran’s Preference)

Upload these on the Attachments step in your Job Application

• Cover Letter
• Resume

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

How to Claim Veterans Preference

Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person's eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be sent either by fax to (785)296-7712, scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator
Office of Personnel Services
Landon State Office Building
900 SW Jackson, Rm 401
Topeka, KS 66612

Equal Employment Opportunity

The Office of the Kansas Attorney General is an equal opportunity employer. We recognize and value the uniqueness of each individual person. We believe the best workplaces bring together employees with diverse skill sets, backgrounds, experiences, and viewpoints to achieve common goals. We see this as the best way to realize our Office’s mission. We work to ensure all employees are treated fairly and have equal opportunity. We prohibit and strongly condemn discrimination on any basis protected by law. We strive to create and to cultivate a workplace environment where every employee is treated with dignity and respect as a valued member of our team.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.