IP Docketing Specialist

Legal Secretary – Litigation (L&E)

Hybrid: This role can be hybrid from one of our office locations (San Francisco, Walnut Creek, San Rafael, Sacramento, or Los Angeles)

Role Summary

The IP Docketing Specialist plays a critical role in managing the firm’s trademark docketing operations. While supporting the Senior IP Docketing Specialist, this position ensures the accurate tracking of deadlines, filings, and compliance requirements across domestic and international jurisdictions. The specialist serves as a central resource for attorneys, paralegals, and legal support staff, maintaining the integrity of the docketing system and supporting the firm’s intellectual property practice.

Responsibilities and Duties

• Support the Senior IP Docketing Specialist in managing of all docketing activities related to Intellectual Property matters, including trademarks and copyrights.
• Assist with maintaining the department's docketing database and calendar, track critical deadlines, assist with filings and ensure compliance with jurisdictional rules.
• Use IP-specific software (such as Web TMS) to accurately calendar and track deadlines for domestic and international IP filings.
• Generate customized docket reports for attorneys, paralegals, and legal staff as requested.
• Follow up with legal teams on upcoming docket deadlines and ensure timely clearance of completed items.
• Oversee and execute projects related to docketing improvements or updates.
• Ensure strict adherence to internal policies and procedures regarding docketing practices.
• Ensure accurate tracking of trademark filings, office actions, renewals and litigation deadlines
• Obtain filing information from the USPTO, TTAB, and international IP offices, and assist attorney's and legal team with document preparation and submission
• Review incoming mail and electronic filings for docketing relevance
• Monitor other party trademark applications and domains for opposition, infringement, and compliance purposes

Required Skills, Abilities and Qualifications

• Bachelor's degree and paralegal certificate preferred; equivalent combinations of education and experience will be considered.
• Minimum 3–5 years of IP docketing experience in a law firm or corporate setting preferred.
• Deep knowledge of U.S. and international trademark prosecution procedures.
• Experience with online trademark office databases and systems
• Strong analytical & organizational skills; ability to manage multiple priorities, meet tight deadlines.
• Excellent communication skills and a proactive, team-oriented mindset.
• Ability to work independently and exercise sound judgment in a fast-paced environment.
• Experience with Web TMS docketing software strongly preferred.

Salary

Hanson Bridgett offers a competitive salary and benefits package. The annual salary for this California-based role is anticipated to be in the range of $65,000 to $85,000 and represents the firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual compensation is negotiable and will depend upon several factors, including but not limited to the candidate’s years of experience, qualifications, and skill set. Scheduled work hours are 37.5 per week under normal operating conditions.

Job Type: Full-time

Pay: $65,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Parental leave
• Vision insurance

Work Location: Hybrid remote in San Francisco, CA 94105