IP Patent Paralegal

Description:

Muncy, Geissler, Olds & Lowe, P.C. (MG-IP) is seeking a detail-oriented, full-time professional for a remote dual-function role focused primarily on IP patent paralegal responsibilities, with secondary support in docketing.

Primary Responsibilities: IP Patent Paralegal

This position involves comprehensive support throughout all stages of U.S. and international patent prosecution, including:

• Proactively managing docketing, client correspondence, and billing from application filing through issuance.
• Assisting in the preparation of patent applications, including proofreading and compiling the necessary documentation and signatures.
• Preparing patent prosecution documents for e-filing with the USPTO and ePCT.
• Maintaining accurate and organized electronic records, including tracking patent application status and deliverables.
• Coordinating with foreign associates and external vendors to obtain foreign filing licenses, priority documents, and formal drawings.
• Contributing to ongoing firm processes and team coverage scenarios.
• Conducting client correspondence, billing, and status checks, while ensuring compliance with USPTO and MG IP procedures.
• Assisting with additional paralegal or administrative projects as needed.

Secondary Responsibilities: Docketing Support

While not the primary focus of the role, candidates with docketing experience may also assist with:

• Reviewing EFS and EPAS receipts and updating docketing records.
• Verifying completeness and compliance of USPTO filings.
• Conducting status checks and reviewing Private PAIR correspondence notifications.
• Processing incoming mail and email from clients, foreign associates, and the USPTO.
• Opening new matters, preparing reports, maintaining spreadsheets, and supporting general patent-prosecution administrative tasks.

Trademark docketing experience is a plus, but not required.

MG-IP is a fast-growing intellectual property boutique located in northern Virginia. We offer a casual yet professional environment and a comprehensive benefits package. If you are detail-oriented, organized, and self-motivated, we would welcome the opportunity to discuss how you might fit within our team.

Requirements:

• Minimum 3 years of IP experience preferred.
• Strong organizational, writing, and proofreading skills with excellent attention to detail.
• Ability to work independently in a high-volume, deadline-driven environment
• Must be computer savvy with the ability to navigate and utilize various software applications and digital tools efficiently
• Experience with Asana is a plus.
• Proficiency in Microsoft Word, Outlook, and Excel is a plus.
• Experience utilizing patent docketing software; CTS is preferred
• Familiarity with USPTO and WIPO platforms, including Patent Center and ePCT.
• Ability to lift and carry at least 20 lbs.
• High school diploma or GED required; college degree is a plus.