Job Description
Job Role:
Head - Procurement & Contracting
Job Role ID
SECTION I: BASIC INFORMATION ABOUT THE JOB ROLE
Job Role Variant:
Head - P&C Materials
Manager Job Position:
Chief Procurement Officer (CPO)
Job Position ID
Value Stream:
Money, Materials & Compliance
Job Family:
Procurement & Contracts
Sub-Job Family:
Procurement & Contracts
Grade/Level
Location:
SECTION II: PURPOSE OF THE ROLE
To conceptualise and oversee the overall sourcing strategy for the assigned unit / projects for various direct material /engineering material procurement to aid in production of quality products and contributing ultimately on growth and profitability targets of O2C business
SECTION III: KEY RESPONSIBILITIES AND ACCOUNTABILITIES OF THE ROLE
Responsibilities
Functional Planning & Strategy
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Provide inputs in creating the procurement strategy inline with internal guidelines & create Annual Operating Plan (AOP) in consultation with GMS team
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Oversee end to end execution / implementation of functional plans and track achievement to functional targets/goals as per Annual Operating Plan
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Collaborate with leadership team to identify new initiatives/ projects and set operational plans that meet these future demands
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Participate in budgeting cycle & process and provide inputs on budget allocation for own sub-function/ team
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Oversee deployment of own budget and ensure efficient utilization and minimum variance in target v/s actual
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Stay abreast of the developments in the domain and identify best practices for in-house implementation
Procurement Operations
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Achieve the mandated product/spares quality through cost efficient and timely procurement within the budget
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Collaborate with multiple stakeholders as Business teams, technology teams etc. for implementing cost optimisation/value maximisation opportunities
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Review exception process against various KPIs and take suitable corrective actions
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Monitor current inventory levels vis a vis lead time to achieve timely replenishment and maintaining safety stock levels
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Oversee escalations for timely settlement of supplier related issues, commercial/dispute settlement against claims etc.
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Provide thought leadership on various developments in GST/tax structure to own team and ensure maximum availment of such prevailing benefits
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Oversee timely availment of GST credit by own team and intervene for any support needed e.g. relevant documents pending from supplier
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Review the Master Supplier List (MSL) on a periodic basis and update as per agreed frequency
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Guide teams to enter into strategic long term contracts with OEMs
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Facilitate technical services for chemical and catalysts performance enhancement and bring down costs.
Supplier Management & Development
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Identify potential suppliers for various procurement requirements and ensure adherence to established procedure for supplier evaluation
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Forge and maintain strong relationship with critical suppliers through frequent connect with their senior leadership team and providing adequate support
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Review supplier performance inline with their agreed obligations and create improvement plan / provide requisite support as required
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Communicate feedback on performance to respective suppliers and convey RIL expectations w.r.t performance standards
Policies, Processes and Procedures
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Create policies, processes, and procedures covering all areas of procurement operations and ensure adherence to relevant procedural / legislative requirements and internal guidelines
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Promote a culture of innovation and continuous improvement through adapting to changes in standards, changes in the business environment and adoption of leading practices
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Oversee escalated non-compliance cases and recommend processes to reduce non-compliance
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Stay abreast of latest developments in technology and provide direction to own team for digital technology adoption and adherence to established guidelines
Risk Management
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Stay abreast of various risks as geopolitical/supplier/location/currency based risks which could impact critical procurement and develop suitable contingency plans
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Achieve preparedness of own team to handle unforeseen emergencies such as natural calamities, geopolitical situations etc. to ensure continuity of procurement operations while minimum disruption in plant operations
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Oversee adherence and compliances towards HSE and RIL guidelines w.r.t all suppliers
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Oversee the closure of all audit points and ensure agreed actionable are implemented within timelines
People Management
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Participate in recruitment activities & ensure retention / engagement of own team
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Set performance objectives of own team, evaluate / appraise team members and provide regular feedback & guidance
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Guide, mentor and develop own team to take larger and complex responsibilities
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Evaluate training and development requirements for own team and make recommendations for learning interventions
SECTION IV: SUCCESS METRICS
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Timely placement of orders
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Timely procurement and delivery of materials and services
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On time payment to suppliers
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Timely closure of audit points
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100% compliance to P&C processes, SOPs and systems
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Training hours for own team
SECTION V: OPERATING NETWORK
Internal:
Manufacturing, Business, EXIM, Logistics, FC&A, Technology, Legal
External:
Suppliers, Consultants, Freight Forwarders, Shipping Lines
SECTION VI: KNOWLEDGE AND COMPETENCIES
Education Qualifications
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A bachelors degree in Engineering or equivalent preferably in Chemical/Mechanical/Instrumentation/Electrical
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A masters degree in management or equivalent is preferred
Experience
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25+ overall years of total experience with a minimum 5 7 years in leadership position. Experience in plant O&M/projects is preferred
Functional / Behavioural Competencies Required To Execute The Role
Functional Competencies
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Knowledge of sourcing and procurement strategies, product and industry
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Experience in digital sourcing and procurement systems
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Knowledge of prevalent legislative and regulatory requirements
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Knowledge of standard contractual terms and conditions
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Commercial acumen (taxes, duties, trade agreements)
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Business acumen
Behavioral Competencies
NA
SECTION VII: CAREER MOVEMENTS
Feeder Roles:
Sr. Team Lead - Materials (for Refinery/Petchem/Polymer/Engineering Material/Project)
Possible Next Role Movement:
Chief Procurement Officer (CPO)