Lab Coordinator

We are seeking a qualified Laboratory Coordinator to serve as the operational link between clients field teams and the laboratory. The role oversees client communications schedules and logistics and end-to-end lab administration to ensure every project is delivered on time with precision and in full compliance.

• Respond to client inquiries phone calls and correspondence in a timely and professional manner.
• Coordinate sample collection schedules and the delivery of sampling bottles with clients.
• Liaise with laboratory and field teams to plan site visits and ensure operational readiness.
• Arrange travel logistics (flights and accommodation) in coordination with the travel function.
• Register samples accurately in the Laboratory Information Management System (LIMS).
• Prepare and submit gate pass and site access permit applications.
• Raise and track purchase orders for materials consumables and subcontracted services.
• Coordinate with suppliers and subcontractors to meet delivery timelines and quality requirements.
• Create job entries in the BOSS (or internal ERP) system and prepare corresponding invoices.
• Maintain records documentation and reports in line with company procedures and audit standards.

Qualifications :

• Diploma or Bachelors degree in Science Commerce or a related discipline.
• Minimum 2 years experience in a similar coordination/operations role (laboratory or field services preferred).
• Proficiency with LIMS and ERP systems; strong MS Office/Google Workspace skills.
• Excellent verbal and written communication skills.

Skills & Competencies

• Strong organizational skills attention to detail and follow-through.
• Ability to prioritize and manage multiple deadlines.
• Professional stakeholder management with clients suppliers and internal teams.
• Working knowledge of procurement and basic invoicing workflows.
• Familiarity with site access processes and HSE considerations is an advantage.

Remote Work :

No

Employment Type :

Full-time