Lease Administrator-Commercial Management

DRUCKER + FALK

The Lease Administrator should have the ability to perform multiple duties, such as being able to handle confidential materials, correspondence, memos, reports and presentations, maintaining filing system, preparing for meetings. The ideal applicant should be proficient in Microsoft Outlook Word and Excel, Yardi, excellent grammar and editing skills, and should also be able to work independently or as part of a team.

The Lease Administrator is responsible for maintaining and updating all lease-related documentation; ensuring the accuracy of tenant leases; tracking critical dates; and generating reports, as required.

Essential Duties and Responsibilities include the following.

• Directs preparation of records such as agenda, notices, minutes, and resolutions for association meetings.
• Acts as custodian of corporate documents and records.
• Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
• Update lease tracking system providing changes to lease terms, rents, renewal dates, options, etc.
• Review and abstract documents and enter all information into software system.
• Maintain lease document log showing receipt, execution and mailing dates as well as missing document requests from landlords.
• Basic knowledge of various functions within property management – i.e. taxation, building management, provincial requirements.
• Strong analytical skills – ability to consider the legal, business and monetary implications related to lease contents.
• Preparation of lease documents, SNDA agreements, Estoppel Certificates, etc.
• Generate "options" and "expirations" reports on a quarterly basis or as needed.
• Review, negotiate and abstract leases.
• Monitor lease expirations and options for lease renewal.
• Generate rent increases
• Maintain all store lease files and records including corporate original lease file and electronic lease database.
• Creates and maintains database and spreadsheet files.
• Prepare any deposits for all property fiduciary accounts held by each code and post to computer system.
• Maintain fiduciary deposit folder for each month.
• Process month end reports and check for accuracy.
• Other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.

Oral Communication - Participates in meetings. Possess excellent oral communication skills.

Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

Organizational Support - Follows Drucker & Falk, LLC, policies and procedures; Completes administrative tasks correctly and on time; Supports Drucker & Falk, LLC, organization’s goals and values.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks.

Professionalism - Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals. Completes tasks on time or notifies appropriate person with an alternate plan.

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor's degree (B. A.) from four year college or university; or at least three years related experience and/or training; or equivalent combination of education and experience.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits: Competitive Benefits to include Health, Dental, Life, 401K, Employees Assistance Program, Long Term Disability, Vacation and Sick Leave.

EOE/Drug Free Workplace