Leave Specialist

Gainesville, United States

Job Category:

Human Resources

Work Shift/Schedule:

8 Hr Morning - Afternoon

Northeast Georgia Health System is rooted in a foundation of improving the health of our communities.

About the Role:

Job Summary

Administers FMLA and LOA in a manner that will ensure compliance with FMLA, ADA and Federal and State regulations and NGHS internal policies. Responsible for maintaining timely and accurate records within the NGHS HRIS and employee files. Corresponds with employees and provides appropriate notices within the timeframes required by NGHS Policy and/or applicable laws. Professionally interacts with employees, occupational health and department leaders to educate, inform and provide guidance for leave of absence practices, procedures and status.

Minimum Job Qualifications

Licensure or other certifications:
Educational Requirements: Bachelors Degree
Minimum Experience: Three (3) years FMLA administration experience
Other:

Preferred Job Qualifications

Preferred Licensure or other certifications: Professional HR Certification (e.g., PHR, SHRM-CP)
Preferred Educational Requirements:
Preferred Experience:
Other:

Job Specific and Unique Knowledge, Skills and Abilities

Excellent verbal and written communication skills
Excellent organizational skills
Good working system knowledge to include MS Office (Excel, PowerPoint, Word), Lawson, and Kronos
Ability to maintain strict confidentiality with sensitive information
Exemplifies the organization's customer service standards
Improves work process
Meets all mandatory educational requirements
Complies with confidentiality rules, polices, and regulations in all aspects of the job
Demonstrates working knowledge of safety practices
Promotes Teamwork
Meets NGHS attendance standards
Utilizes financial resources effectively
Responds positively to change regarding work
Demonstrates respect for co-workers

Essential Tasks and Responsibilities

Responsible for day-to-day FMLA and LOA administration and compliance with federal laws. Maintains proficiency in all HRIS systems which relate to leave management and PDO as applicable to leave management.
Responds to employee questions and inquiries regarding PDO, LOA, and FMLA, demonstrating courtesy and professionalism at all times.
Responsible for preparation and distribution of all FMLA & LOA communication, electronic and paper, that employees require access to. Ensures compliance with FMLA laws and NGHS internal policies.
Interprets policies and makes recommendations to employees and managers regarding FMLA and LOA options and requirements. Uses independent judgment to guide managers and directors to make correct decisions.
Presents non-standard cases to Employee Benefits Director for review.
Keeps abreast of federal requirements and NGHS policies pertaining to FMLA and LOA. Recognizes when changes need to be made regarding forms, leave packets, instructions to employees, etc. With approval of Employee Benefits Director, implements changes and revises leave packets and employee communication accordingly.
Demonstrates ability to maintain strict confidentiality with sensitive employee information.
Responsible for all imaging and tracking of FMLA documentation.
Other administrative duties as required by Manager.

Physical Demands

Weight Lifted: Up to 20 lbs, Occasionally 0-30% of time
Weight Carried: Up to 20 lbs, Occasionally 0-30% of time
Vision: Heavy, Frequently 31-65% of time
Kneeling/Stooping/Bending: Occasionally 0-30%
Standing/Walking: Occasionally 0-30%
Pushing/Pulling: Occasionally 0-30%
Intensity of Work: Occasionally 0-30%
Job Requires: Reading, Writing, Reasoning, Talking, Keyboarding, Driving

Working at NGHS means being part of something special: a team invested in you as a person, an employee, and in helping you reach your goals.

NGHS: Opportunities start here.

Northeast Georgia Health System is an Equal Opportunity Employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

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