Legal Administrative Assistant

Objectives

Individual is responsible for providing administrative support to the Assistant Prosecuting Attorney’s in the Juvenile Division. Physical presence is necessary in the office. Regular, predictable and prompt attendance is needed.

Job Standards

Educational and Licensing requirements:

High School diploma or GED required.

Two (2) years related work experience, preferably in a local governmental office.

Notary Public, willing to obtain within a year of employment.

Must possess a valid Ohio driver’s license and have an acceptable driving record.

Critical skills/expertise:

• Knowledge of the Delaware County Criminal Justice System.
• Demonstrates integrity and reliability, and ability to maintain confidentiality.
• Ability to communicate effectively both orally and in writing.
• Knowledge of the Ohio Revised Code, criminal case law, and criminal procedure.
• Ability to deal with many variables, define and solve problems, collect, analyze and interpret data, establish facts and determine specific action, evaluate and improve process and/or program efficiency/effectiveness.
• Ability to work with clients who may be upset, distraught, irate, emotionally or mentally or otherwise unable to function within reasonable range of constructive behaviors.
• Ability to work independently as well as work as part of a coordinated team of professionals, under pressure, and to set and achieve goals.
• Ability to organize and maintain large volumes of information and paperwork.
• Ability to interpret and implement policies, procedures and governmental codes.
• Superior interpersonal skills, and aptitude for developing and maintaining effective working relationships through teamwork and cooperation with supervisors, subordinates, employees and the general public.

Equipment:

Ability to operate normal office equipment such as computer, copier, fax

machine, telephone, calculator, paper shredder, motor vehicle, and other equipment necessary to perform duties. Good understanding of and ability to use Microsoft Office (Word, Excel, Outlook and Power Point) and Internet (Explorer and Chrome).

Essential Functions

• Prepares legal documents such as complaints, subpoenas, discovery, motions, judgment entries, dismissals, adult contributing and traffic matters, probation violations, warrants and letters

• Researches and resolves scheduling issues, conflicts and missing documentation
• Opens and prepares case files and proactively requests missing information
• Schedules appointments for Assistant Prosecuting Attorney’s and reconciles court calendar
• Pull and monitor juvenile court docket and detention hearing list
• Closes, seals and prepares juvenile cases to go to Records Center, determines what files can be destroyed per records retention schedule
• Answers telephone, screens calls, gives and receives information to witnesses, parents of juveniles, attorneys, law enforcement and juvenile staff
• Contacts witnesses and law enforcement to relay necessary case information
• Determines case status for Assistant Prosecuting Attorney’s, Caseworkers and Court personnel
• Handles client complaints and public inquires
• Receives, processes, distributes and maintains incoming and outgoing documentation and correspondence
• Monthly juvenile reports
• Maintains Matrix with all juvenile cases
• Other duties as assigned by the Prosecuting Attorney, Executive Administrator and Juvenile Supervising Attorney

Supplemental Information

Individual reports directly to the Juvenile Supervising Attorney, Executive Administrator and the Prosecuting Attorney. The individual exercises independent judgment with direction.

Equal Opportunity Employer
M/F/D/V