Legal Administrative Assistant

I’m working with a highly regarded litigation firm in Boca Raton seeking a Legal Administrative Assistant to join its team in a full-time, in-office capacity.

This role offers the opportunity to support attorneys and paralegals in a fast-paced, complex litigation environment, with a focus on delivering high-level administrative and operational support.

Key Responsibilities:

• Prepare, format, and finalize legal documents and correspondence

• Manage workflow across multiple attorney assignments

• Handle time entry, expense reporting, and billing support

• Coordinate travel, meetings, and firm events (in-person and virtual)

• Maintain electronic case files and support records management

• Manage confidential and time-sensitive information with discretion

Qualifications:

• Minimum 3 years of legal administrative experience in litigation

• Strong knowledge of legal terminology and court procedures (federal court experience preferred)

• Proficiency in Microsoft Office and document management systems

• Experience preparing TOC/TOA and supporting filings

• Excellent organizational, communication, and multitasking skills

• Ability to work independently and support multiple attorneys