Legal Administrative Assistant – Full-Time, On-Site

Our dynamic real estate and corporate law firm is seeking a driven, detail-oriented individual to join our team in an entry-level Legal Administrative Assistant role. This is an outstanding opportunity for a recent college graduate looking to build a long-term career in transactional real estate law with a clear path for advancement.

This full-time, on-site position is based in our Central New Jersey office, Monday through Friday, 8:30 AM – 5:30 PM, with occasional overtime as needed.

Unlike a traditional administrative role, this position offers direct mentorship from our Chief Closings Officer (CCO) and managing paralegals, with hands-on exposure to high-volume real estate transactions. The successful candidate will work closely with the CCO and experienced transactional paralegals while learning every aspect of the closing process. High-performing individuals will have the opportunity to fast-track into a Transactional Paralegal role, with long-term growth into supervising and managing legal assistants and paralegals within the department.

Key Responsibilities

• Draft correspondence and other legal and administrative documents
• Prepare and review intake forms for accuracy prior to document preparation
• Assist with coordinating and supporting the firm's document preparation team
• Draft and send client correspondence and emails
• Prepare, organize, and upload loan packages and legal documents
• Enter and maintain accurate data in Excel spreadsheets and Quickbase (training provided)
• Open, organize, and maintain legal files from inception through closing
• Review executed legal packages for accuracy and completeness
• Confirm and track wire instructions
• Monitor post-closing items and follow up on outstanding matters
• Prepare FedEx shipping labels and coordinate outgoing packages
• Manage scheduling, calendaring, and departmental administrative support
• Answer incoming department phone calls and assist clients professionally
• Work directly with the CCO and transactional team to support the closing process and daily department operations

Qualifications

• Bachelor's Degree required
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment
• Proficiency in Microsoft Office and Adobe Acrobat
• Professional demeanor with outstanding customer service skills
• Self-motivated with a strong desire to learn and build a career in transactional law

Why Join Us?

• Direct one-on-one mentorship from the Chief Closings Officer
• Hands-on training with experienced transactional attorneys and paralegals
• Fast-track opportunity to become a Transactional Paralegal
• Clear career path into leadership and management within the Closings Department
• Exposure to sophisticated nationwide real estate and private lending transactions
• Collaborative, high-performing team environment
• Competitive compensation, comprehensive benefits, retirement plan, profit sharing, and paid time off

This is not a remote position. We are seeking an ambitious professional who is eager to develop their legal career, grow within a nationally recognized transactional practice, and become an integral part of a high-performing team.

Job Type: Full-time

Pay: From $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• What interests you about this position?

Education:

• Bachelor's (Required)

Experience:

• legal or law firm : 1 year (Preferred)

Ability to Commute:

• Marlboro, NJ 07746 (Required)

Work Location: In person