Legal Administrative Assistant – IP Litigation

Legal Administrative Assistant – IP Litigation
Tampa, FL
Direct Hire
In-Office

TempExperts is seeking an experienced Legal Administrative Assistant to support a busy IP Litigation team in Tampa, FL. This role is ideal for candidates with strong litigation background in federal and state court, excellent organizational skills, and the ability to manage complex legal administrative tasks in a fast-paced law firm environment.

Responsibilities:

• E-file documents with Federal and Florida State Courts.
• Manage attorney calendars, including scheduling client meetings, hearings, and deadlines.
• Draft, proofread, and edit legal documents and correspondence for accuracy and compliance.
• Organize and maintain client files, both electronic and physical.
• Assist with discovery, document management, hearing preparation, and trial support.
• Review and edit pre-bills, coordinate invoicing, and handle billing-related questions.
• Submit new business intake, conduct conflicts checks, and manage matter openings/closings.
• Provide administrative support including correspondence, expense reports, CLE tracking, and file management.
• Answer and route client and internal calls, ensuring professional communication.

Qualifications:

• Minimum of three (3) years of litigation experience in a law firm setting.
• Trial preparation and federal court experience highly preferred.
• IP litigation or trademark experience a plus.
• High school diploma required; additional education or certification preferred.
• Proficiency in Microsoft Office; iManage and Aderant experience a plus.
• Strong organizational skills with attention to detail and ability to meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and professionalism at all times.
• Willingness to work extra hours as needed.

TempExperts is an Equal Opportunity Employer.