Legal Assistant

Company Description

At Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.

As a pioneer and market leader in robotic-assisted surgery, we strive to foster an inclusive and diverse team, committed to making a difference. For more than 25 years, we have worked with hospitals and care teams around the world to help solve some of healthcare's hardest challenges and advance what is possible.

Intuitive has been built by the efforts of great people from diverse backgrounds. We believe great ideas can come from anywhere. We strive to foster an inclusive culture built around diversity of thought and mutual respect. We lead with inclusion and empower our team members to do their best work as their most authentic selves.

Passionate people who want to make a difference drive our culture. Our team members are grounded in integrity, have a strong capacity to learn, the energy to get things done, and bring diverse, real world experiences to help us think in new ways. We actively invest in our team members to support their long-term growth so they can continue to advance our mission and achieve their highest potential.

Join a team committed to taking big leaps forward for a global community of healthcare professionals and their patients. Together, let's advance the world of minimally invasive care.

Job Description

Primary Function of Position

The Legal Assistant (Global Privacy) will support the international operations of a high growth leader in the medical device industry and will be part of the Privacy Legal team, driving legal excellence in commercial operations. In this role you will actively support and help ensure the effective and efficient functioning of the Privacy Legal team. Reports to Vice President, Privacy & Data Protection.

Roles and Responsibilities

• Organize, maintain, and update legal files and contracts, both hard copy and in an electronic database
• Prepare and draft the meeting minutes and/or summary of action plans for the meetings hosted by the Privacy team
• Assist with special projects and coordinate department activities
• Maintain the confidentiality of all matters within the department
• Drive the submission and release of legal documents and training modules in accordance with Quality Systems and other company requirements
• Provide administrative support to the Global Privacy Legal team, such as by serving as the contact for various other departments or for various legal responsibilities; coordinating meetings and preparing meeting materials; researching, organizing, and filing legal documents; gathering information from different company functions, and the like
• Coordinate travel arrangements (may include booking flights, hotel and ground accommodations)
• Create, submit and manage expense reports through the concur system
• Process purchase orders, expense reimbursement and check requests through Coupa
• Assist in ad-hoc projects within the Legal Department and/or other duties as assigned
• Support or lead special projects as assigned

Qualifications

Required Skills and Experience

• Minimum 4 years of experience in a legal or medical device setting; 6+ years preferred
• Must have at least 5 years as a paralegal in a multinational company or law firm
• Self-starter capable of working independently and gauging when to request guidance
• Excellent interpersonal skills. Fosters a collaborative culture and thrives in a team environment
• Strong critical thinking, problem-solving, and organizational skills. Excellent attention to detail
• Able to deftly juggle multiple simultaneous tasks in a dynamic, high-energy environment
• Desire to develop a solid understanding of laws, regulations, and legal processes
• Familiarity with procurement systems (such as ARIBA) and e-billing systems
• Excellent verbal and written communication skills
• Proactive and ability to work independently
• This role requires working onsite in our Sunnyvale, CA office Tuesday, Wednesday, and Thursday every week

Required Education and Training

• High school diploma or equivalent required; associate’s, bachelor’s degree, or paralegal certificate preferred

Preferred Qualifications

• Experience in Data Privacy and/or healthcare compliance role and working knowledge of legal terms preferred

#LI-HYBRID #WeAreIntuitive

Additional Information

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.

Mandatory Notices

We will consider for employment qualified applicants with arrest and conviction records in accordance with fair chance laws.

Preference will be given to qualified candidates who do not reside, or plan to reside, in Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, or Tennessee.

We provide market-competitive compensation packages, inclusive of base pay, incentives, benefits, and equity. It would not be typical for someone to be hired at the top end of range for the role, as actual pay will be determined based on several factors, including experience, skills, and qualifications. The target compensation ranges are listed.

Base Salary Range Region 1:$40 - $54
Base Salary Range Region 2: $34 - $46
Shift: Day
Workplace Type: Set Schedule - This job will be onsite weekly, the percentage of onsite work will be defined by the leader.