Legal Assistant

Atrium is seeking on behalf of our client a Legal Assistant based in West Palm Beach .

A background check may be run only after a conditional offer is made, where permitted by law .

Position: Legal Assistant

Location: West Palm Beach

Employment Type: Full-time

Compensation: 60-70k

Position Overview

The Legal Assistant will provide comprehensive administrative and legal support to attorneys, ensuring efficient workflow and timely completion of tasks. This role involves preparing and managing legal documents, coordinating schedules, and maintaining organized systems. The position requires strong communication skills and the ability to collaborate effectively with attorneys, clients, and internal teams. Must be legally authorized to work in the United States.

Responsibilities

• Provide comprehensive administrative and legal support to attorneys, ensuring smooth daily operations
• Prepare, edit, and proofread a wide range of legal documents and correspondence for accuracy and compliance
• Assist with real estate and corporate transactional matters, including document preparation and coordination of closing activities
• Manage calendars, schedule meetings, and coordinate deadlines to support case timelines
• Communicate professionally with clients, internal teams, and external parties to facilitate information flow
• Handle document management, filing, and organization within internal systems for easy retrieval
• Support dictation and transcription of legal documents to maintain accurate records
• Maintain strict confidentiality of sensitive information in all interactions
• Assist with general administrative tasks as needed to support the legal team’s objectives

Required Experience/Skills

• Minimum of 5 years of experience as a Legal Assistant in a law firm environment or experience working at a title company
• Experience supporting real estate and/or corporate transactional practices required
• Proficiency in Microsoft Word, Outlook, and Excel
• Familiarity with document management systems; experience with iManage is a plus
• Strong written and verbal communication skills with the ability to interact confidently with clients
• Typing speed of 65+ WPM with high accuracy
• Experience with dictation and transcription software
• Highly organized, detail-oriented, and able to multitask effectively in a fast-paced environment
• Ability to handle confidential information with discretion
• Team-oriented with a collaborative mindset

Preferred Experience/Skills

• Experience with title matters is a plus
• Prior experience in a mid-to-large law firm setting
• Knowledge of real estate closing processes and corporate governance documentation
• Familiarity with legal billing systems and time entry procedures
• Ability to adapt quickly to changing priorities and deadlines

Education Requirements

• High school diploma or equivalent required
• Associate’s degree or higher in Legal Studies, Business Administration, or related field preferred
• Paralegal certification is a plus
• Continuing education in legal administration or real estate law is advantageous

Benefits

If eligible under the ACA, medical, dental and vision benefits and time off in accordance with local paid sick time laws will be offered. Additional benefits may include paid holidays, a 401(k)-retirement plan, life insurance, disability coverage, and an employee assistance program, where applicable. Other compensation programs may include overtime, shift differentials, bonuses, commissions, or other incentive compensation, where applicable.

Commitment to Diversity

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.

EOE/M/F/D/V/SO

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