Legal Assistant II

Exempt: Yes

Department: Legal Department

Reports To: Staff Attorney

Location: City Hall Building

Date Prepared: April 09, 2015

Date Revised: April 30, 2024

Safety Sensitive: This position is designated as safety/security sensitive and is subject to pre-employment, reasonable suspicion and random drug and alcohol screening.

GENERAL DESCRIPTION OF POSITION

This position assists the staff attorney in their deputy prosecuting attorney role with the City of Rogers, Legal Department in preparing for misdemeanor court proceedings. In addition to other duties as assigned, this position is responsible for coordination of court dockets, compilation of case files, victim and witness communication, assistance with motion and order preparation and filing, issuing subpoenas, discovery compilation and compliance, and obtaining criminal histories and crime lab results. The selected applicant must pass a criminal background check, and either have or obtain his or her ACIC certification. When needed, this position meets with crime victims to explain the criminal court process, gather relevant information for the case file, and offer avenues for assistance when applicable. This position requires efficient, clear, and cordial communication with the public, Rogers Police Department, defense attorneys, and the Courts. Maintaining confidentiality of case file information is essential to the position. Time management and the ability to multi-task are essential to this role. This position accompanies the staff attorney to court and must remain professional in a courtroom setting. Participates in answering phone lines and back up office duties as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Responsible for preparing and maintaining case files for court proceedings. This duty is performed daily.

2. Responsible for making discovery requests including police reports, video requests, crime lab results, and paperwork from other agencies. This duty is performed daily.

3. Performs all aspects of secretarial duties. This duty is performed daily.

4. Promotes positive public image through excellent customer service. This duty is performed daily.

5. Prepare and issue subpoenas for trials and prepare and addresses witness questions and concerns. This duty is performed monthly.

6. Schedule victim meetings, address concerns, provide court information and assistance as needed. This duty is performed weekly.

7. Coordinate with other governmental departments to effectuate the smooth flow of information. This duty is performed daily.

8. Responsible for distributing discovery and plea offers to defense attorneys. This duty is performed weekly.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 12 to 18 months related experience and/or training, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement.

CRITICAL THINKING SKILLS

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Possession of a valid driver's license.

Required 2 year degree.

Required 1-3 years experience in the legal field.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Arkansas Crime Information Center Certification.

Current Notary Public.

Graduation from an ABA certified paralegal program.

Bilingual.

SOFTWARE SKILLS REQUIRED

Intermediate: Database, Spreadsheet, Word Processing/Typing

Basic: Alphanumeric Data Entry, Contact Management, Other

INITIATIVE AND INGENUITY

SUPERVISION RECEIVED

Under general supervision where standard practice enables the employee to proceed alone on routine work, referring all questionable cases to supervisor.

PLANNING

Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the work operations of a group of employees, all performing basically the same type of work.

DECISION MAKING

Performs work operations which permit frequent opportunity for decision-making of minor importance and which would not only affect the operating efficiency of the individual involved, but would also affect the work operations of other employees and/or clientele to a slight degree.

MENTAL DEMAND

Close mental demand. Operations requiring close and continuous attention for control of operations. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.

ANALYTICAL ABILITY / PROBLEM SOLVING

Moderately structured. Fairly broad activities using moderately structured procedures with only generally guided supervision. Interpolation of learned things in somewhat varied situations.

RESPONSIBILITY FOR WORK OF OTHERS

Responsibility for work of others: Not indicated.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT

Regularly responsible for property where carelessness or error would result in only minor damage or minor monetary loss. Almost continuous care and attention is required when handling this property in order to prevent loss.

ACCURACY

Probable errors would not likely be detected until they reached another department, office or patron, and would then require considerable time and effort to correct the situation. Frequently, possibility of error that would affect the organization's prestige and relationship with the public to a limited extent, but where succeeding operations or supervision would normally preclude the possibility of a serious situation arising as a result of the error or decision.

ACCOUNTABILITY

FREEDOM TO ACT

Generally controlled. General processes covered by established policies and standards with supervisory oversight.

ANNUAL MONETARY IMPACT

The amount of annual dollars generated based on the job’s essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, savings from new techniques or reduction in manpower.

Very small. Job creates a monetary impact for the organization up to an annual level of $100,000.

IMPACT ON END RESULTS

Moderate impact. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.

PUBLIC CONTACT

Regular contacts with patrons, either within the office or in the field. May also involve occasional self-initiated contacts to patrons. Lack of tact and judgment may result in a limited type of problem for the organization.

EMPLOYEE CONTACT

Contacts of considerable importance within the department or office, such as those required in coordination of effort, or frequent contacts with other departments or offices, generally in normal course of performing duties. Requires tact in discussing problems and presenting data and making recommendations, but responsibility for action and decision reverts to others.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS

Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, driver’s license/cdl, etc.)

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Moderate diversity, low physical. Work activities which allow for a moderate amount of diversity in the performance of tasks which are not as varied as those positions with high-level diversity and decision-making.

While performing the functions of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds; regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

ADDITIONAL INFORMATION

OTHER SKILLS AND ABILITIES

Ability to utilize both internal and external resources to obtain information and data necessary to carry out routine assignments and special projects. Must have ability to establish and maintain effective working relationships with management and staff and to promote a positive rapport with citizens of the City of Rogers. Must be self motivating and able to handle a high case load with time sensitive deadlines.

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October 20, 2025 3:40 PM

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