Legal Assistant/Office Manager

Description:

Pashman Stein Walder Hayden P.C., a dynamic and rapidly growing law firm, seeks a legal assistant to support our Wilmington, Delaware office in both a legal assistant and office manager role. The ideal candidate will be detail-oriented, highly organized, and proactive. In this role, you’ll serve as the backbone of the Wilmington, Delaware office, coordinating administrative activities, streamlining workflows, and creating an inviting, efficient workspace.

Legal assistant responsibilities include day-to-day support of attorneys, including:

• Calendar internal and external meetings and conference calls.
• Schedule meetings using Zoom or reserving a conference room.
• Calculate and calendar docket deadlines.
• Draft correspondence with recipient information.
• Draft pleadings with case caption and signature blocks.
• Run conflict searches and clearance.
• Open new client matters.
• Draft engagement letters for review.
• Set up and send invoice transmittal letters.
• Coordinate logistics for depositions, hearings, trials.
• Coordinate travel and expenses.
• Prepare binders of case materials.
• Draft and prepare pleadings.
• Finalize and file pleadings with various trial-level and appellate courts using e-Courts filing system.

Must have knowledge of state and federal court rules and filing procedures, as well as a strong proficiency with Microsoft Word, including significant experience creating Tables of Authorities and Tables of Contents.

Office Manager Job Responsibilities and Tasks:

Oversee and coordinate office operations, ensuring seamless in-person and remote workflows.

Act as the primary liaison between teams, vendors, and external partners.

Organize schedules, team meetings, and events, both in-office and virtually.

Manage office supplies and equipment, ensuring everything runs smoothly for hybrid staff.

Assist in onboarding new team members, creating a welcoming and supportive experience.

Develop and implement systems to improve administrative efficiency and communication.

Requirements:

Skills and Qualifications:

Proven experience in office administration, executive assistance, or related roles.

Exceptional organizational skills and the ability to manage multiple priorities effectively.

Proficiency in office tools and software, including Microsoft Office Suite.

Excellent verbal and written communication skills to foster collaboration in a hybrid environment.

A proactive mindset with a strong focus on inclusivity and creating a positive team culture.

Ability to adapt to changing priorities while maintaining attention to detail.

A high school diploma or equivalent is required; an associate or bachelor’s degree in a related field is preferred.

To submit your resume, please contact jlifschitz@pashmanstein.com