Legal Executive Assistant

Job Title: Legal Executive Assistant
Location: DIFC
Job Type: Full-time
Reports To: Director of Executive Affairs

Job Overview:

We are seeking a professional and highly organized Legal Executive Assistant to join our dynamic legal team. This dual-role position requires a proactive individual who can manage front-desk operations while providing dedicated administrative and personal support in Admin and Legal Departments.

Key Responsibilities:

Reception Duties:

• Greet clients and visitors professionally and warmly.
• Answer, screen, and redirect incoming calls and emails.
• Manage the firm’s calendar for meeting rooms and appointments.
• Maintain a tidy and welcoming reception area.
• Receive and distribute mail, packages, and legal documents.
• Maintain a client sign-in/out log and visitor records.

Legal Executive Assistant Duties:

• Provide confidential administrative support to the Managing Partner and other legal departments if necessary
• Manage diaries, schedule meetings, and coordinate travel arrangements.
• Draft, format, and review correspondence, memos, and legal documents.
• Assist in client follow-ups, billing, and legal file management.
• Handle personal errands and administrative tasks for the assigned executive(s).
• Assist with office inventories and other admin duties.

Required Qualifications & Skills:

• Proven experience as a receptionist or personal assistant in a legal environment (minimum 2–3 years).
• Familiarity with legal terminology, documents, and office procedures.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication skills.
• High level of discretion and confidentiality.
• Proficient in Microsoft Office Suite (Word, Outlook, Excel) and case management systems (e.g., Clio, LEAP, or other CRM).
• Professional appearance and demeanor.

Preferred Qualifications:

• Certificate or diploma in Legal Studies, Office Administration, or related field.
• Prior experience in a law firm or legal department.
• Basic knowledge of legal billing and timekeeping.

Working Conditions:

• Office-based role with standard working hours and weekends off.
• Interaction with clients, lawyers, and court personnel.

Why Join Us:

• Be part of a respected and growing legal practice.
• Supportive and collaborative work environment.
• Opportunity to expand legal knowledge and grow professionally.

Job Type: Full-time