Experienced Real Estate Administrative Assistant –Females only Dubai (RERA | DLD | Trakheesi)

Company: Aqarco Real Estate Broker L.L.C
Location: Dubai, UAE
Job Type: Full-time
Salary: Competitive (based on UAE real estate experience)
Visa: Provided

About the Role

Aqarco Real Estate Broker L.L.C is seeking a highly experienced Real Estate Administrative Assistant with in-depth knowledge of the Dubai real estate market.
This is not an entry-level position.

The ideal candidate must have hands-on experience supporting real estate sales and leasing operations, managing property listings, and handling RERA & DLD documentation from start to finish.

If you excel in a fast-paced brokerage environment and can confidently manage multiple properties, portals, and transactions, we want to hear from you.

Key Responsibilities

• Manage and update property listings across Property Finder, Bayut, and Dubizzle
• Create and manage property advertising permits, including permit numbers and QR codes via the DLD portal
• Prepare and process tenancy contracts, addendums, Form A, Form B, Form I, and all RERA-related documentation
• Create and manage permits through Trakheesi, ensuring full regulatory compliance
• Coordinate property viewings, client inquiries, and agent schedules
• Handle incoming calls, emails, and general office communication professionally
• Provide daily administrative and documentation support to sales and leasing teams
• Assist with marketing materials, property descriptions, and coordinate property photography
• Organize, maintain, and archive physical and digital records (contracts, licenses, employee files, property documents)
• Always Ensure full compliance with Dubai Land Department (DLD) and RERA regulations
• Support real estate transactions through completion, including payments, NOCs, and transfer appointments

Requirements

• Minimum 3 years of real estate administrative experience in Dubai (mandatory)
• Strong working knowledge of DLD, RERA, Trakheesi, and major property portals
• Experience with developers’ portals, agency registration, and renewals
• Familiarity with CRM systems and real estate software
• Excellent communication skills in English
• Strong organizational, multitasking, and time-management skills
• Proficiency in MS Office (Excel, Word, Outlook)
• Ability to perform under pressure in a fast-paced brokerage environment
• Professional attitude with strong attention to detail and team spirit

Why Join Aqarco?

• Work with a professional, luxury-focused real estate brokerage
• Competitive salary based on UAE real estate experience
• Visa provided
• Long-term career growth and stability
• Supportive, collaborative, and professional team culture

Job Type: Full-time