Legal Executive - Governance & Company Secretarial

Nomia is transforming the way organizations manage tail spend procurement.

Our AI-powered SaaS platform combines cutting-edge technology with deep human procurement expertise to simplify sourcing, drive compliance, and unlock measurable value.

With a fast-growing global customer base and teams across London, Dubai, Singapore, Krakow, Chicago, and India, we’re building a rocket ship for growth, and we’re looking for passionate, high-impact people to join us.

We’re looking for a Legal Executive to join our in-house legal team. This is a hands-on, execution-focused role, supporting the day-to-day legal, corporate governance and compliance needs of the business.

The role is ideal for someone who enjoys owning processes end-to-end, from managing legal and corporate documentation, to drafting, implementing and maintaining policies, and who takes pride in delivering accurate, timely outcomes.

You’ll bring experience in corporate legal or company secretarial work, ideally gained in-house or within a professional services environment, and be comfortable working closely with stakeholders across the business.

As part of a collaborative legal team, you’ll also support other areas of the business as required, flexing with workload and business priorities.

Roles & Responsibilities

Corporate & Company Secretarial

• Support the maintenance and administration of the Group’s corporate structure across multiple jurisdictions

• Prepare, file and manage statutory filings, resolutions and corporate records

• Maintain entity registers, minute books and organisational charts

• Assist with the incorporation, restructuring and wind-down of entities as required

• Coordinate with external corporate service providers, registrars and local advisors

Compliance & Governance

• Support ongoing compliance requirements, including local filings, annual returns and director/officer changes

• Assist with the maintenance of internal policies and compliance documentation

• Support audit, due diligence and internal reporting requests

• Track legal and regulatory deadlines, ensuring timely and accurate completion

Stakeholder & Team Support

• Work closely with Finance, Procurement, Product and Operations teams on day-to-day matters

• Act as a point of contact for routine corporate and legal queries

• Escalate issues to senior members of the legal team when appropriate

About You

• 2–5 years’ experience in a corporate legal, company secretarial, or governance-focused role

• Able to prioritise effectively and work to deadlines in a fast-paced environment

• Demonstrates sound commercial judgement and an understanding of business priorities

• Highly organised with strong time-management skills and attention to detail

• An excellent communicator, able to explain legal and corporate matters clearly and pragmatically without unnecessary jargon

• Comfortable drafting clear, concise written communications, correspondence and guidance

• Proficient in Microsoft Office 365 and confident adopting new systems and tools

• Adaptable and flexible, thriving in a growing, evolving business environment

• A collaborative team player with a positive, proactive approach to work, committed to sharing knowledge and keeping stakeholders informed

General Information

• Adhere to Nomia’s data protection and information security policies at all times.

• Promote diversity and inclusion in line with Nomia’s core values.

• This is a hybrid role, with three office days per week required, potentially more during training or as requested by your supervisor.

• Contribute to continuous improvement in systems and processes.

• Please note that this role description is a guideline, and duties may evolve over time.