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Legal Operations Administrator
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Salary
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Please reference the schedule and minimum qualifications listed below before applying.
If you need assistance with filling out our application form or during any phase of the application, interview, or employment process, please notify our Human Resources Team at 801-366-6947 option 1 or email macurecruiting@macu.com and every reasonable effort will be made to accommodate your needs in a timely manner.
Job Summary
Under the direction of management, this position is responsible for comprehensive oversight and administration of incoming legal requests, including but not limited to levies, garnishments, and subpoenas. This role plays a pivotal part in the meticulous processing of all received legal documents, ensuring accurate filing and cataloging, and maintaining professional correspondence with third parties, including external legal counsel, while citing statues and regulations when needed. Additionally, this position is responsible for articulating the Credit Union's actions in response to court orders, such as holding funds, and identifying key legal implications, while escalating complex matters to senior staff and internal corporate counsel as necessary.This position focuses on projects and education within the organization regarding various legal processes.
Job Description
LOCATION
Mountain America Center
9800 S Monroe St
Sandy, UT 84070
Sandy, UT 84070
SCHEDULE
Full time; This role can be hybrid with some in office requirements, depending on business need.
To be effective, an individual must be able to perform each job duty successfully.
- Maintain and continuously update comprehensive legal knowledge and expertise of applicable state and federal laws and regulations, ensuring adherence to the substantive and procedural requirements for processing and administration of garnishments, levies, and subpoenas across all jurisdictions where the organization operates.
- Conduct thorough reviews of all incoming legal documents, applying advanced critical thinking skills to interpret complex legal language, ensuring proper service, full comprehension of legal orders, and determining the appropriate organizational response.
- Examines legal documents for sufficiency of information and returns unacceptable documents, citing discrepancies or reasons for rejection including statutory references when appropriate.
- Assists team and management with establishing guidelines and processes for specialized and complex legal documents such as ORS or child support levies, temporary restraining orders, and time-sensitive subpoenas or warrants.
- Engages with other teams to ensure the organization’s proper adherence to complex and detailed restraining orders that require restrictions and attention outside of traditional procedures.
- Provide training and guidance to other teams with foundational information regarding legal review and processes. Ensures all requirements are met in accordance with internal and external regulatory guidelines.
- Assists management and corporate counsel with daily functions of the Legal Team.
- Maintains consistent and reliable document retention with a high level of documents received daily. Processes payments to third parties including law firms and state agencies for garnishments and levies.
- Assists branch personnel and the Legal team with coordinating subpoenas to appear, including scheduling pre-trial meetings and training with the attorneys as well as preparing for testimony.
- Assists management with reviewing system audits to ensure information is accurate and in accordance with law.
- Routinely performs reconciliations on the Legal general ledgers to ensure accuracy, reporting to management regularly.
- Ensures all requirements are met in accordance with internal and external regulatory guidelines.
- Performs other duties as assigned.
KNOWLEDGE, SKILLS, and ABILITIES
The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Experience
- Three years of legal, risk management, internal audit, technical and/or legal documentation analysis, law interpretation, or operational compliance experience, preferably in a financial institution setting.
Education
- Bachelors degree in a related field or one additional year required for the experience listed above.
Licenses, Certifications, Registrations
- N/A
Managerial Responsibility
- No supervisory/ managerial responsibilities.
Interpersonal Skills
- Work normally involves contact with persons beyond immediate associates. Outside contacts take the form of service to the public (members, attorneys, etc.) requiring ordinary courtesy in providing assistance and information.
Computer/Office Equipment Skills
- Adding machine/10-Key, Type 35+ words per minute
- Basic computer operating skills including windows navigation, mouse/keyboard functionality
- Intermediate/Advanced with Microsoft Word and Excel.
- Demonstrated experience with core banking systems
Language Skills
- Demonstrated ability to clearly express ideas, methodology, results and recommendations verbally, in writing and through insightful reports and graphic illustrations
- Demonstrated ability to document outcomes and present information in a manner appropriate for key stakeholders and all levels of the organization.
Other Skills and Abilities
- Courteousness and good business acumen are vital, as are good communication and coordination skills. Ability to project and maintain a professional image.
- Ability to work both autonomously and collaboratively in a fast-paced environment.
- Self-starter with strong organizing and time management skills and the ability to work productively and efficiently in a fast-paced environment with multiple projects and timelines
- Adaptive to change, responds positively to altered circumstances or conditions
- Possess a desire and willingness to learn and continually update knowledge base on financial concepts, strategies, systems etc.
- Take initiative to be a problem solver and provide suggestions to improve processes and efficiencies.
PHYSICAL ABILITIES / WORKING CONDITIONS
Physical Demands
- Ability to sit, talk and hear consistently
- Ability to stand, walk, and use hands to handle or reach occasionally
Vision Requirements
- Close vision (clear vision at 20 inches or less)
- Distance vision (clear vision at 20 feet or more)
Weight Lifted or Force Exerted
- Frequently lifts up to 25 pounds, occasionally lists up to 50 pounds.
Other Skills and Abilities
- Requires the ability to speak clearly and audibly in front of small to large audiences.
Environmental
Office Environment
Noise Environment
Moderate noise
***This Job is not eligible to be performed in Colorado or Connecticut, either remotely or in-person.***
Mountain America Credit Union is an EEO/AA/ADA/Veterans employer.
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