Legal Secretary I

COUNTY OF BUCKS

JOB TITLE:

Legal Secretary I

JOB CODE:

132

DEPARTMENT:

District Attorney

UNION:

03

FLSA STATUS:

Non-Exempt

GRADE:

REVISION DATE:

10/8/2019

POSITION SUMMARY:

Performs a variety of clerical and/or secretarial duties including, but not limited to, transcribing dictation from Dictaphone tapes as well as performing related office duties.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Prepares all types of legal documents and assists in preparing cases for Court and hearings.
• Maintains complete and accurate records and files.
• Receives telephone calls, answers questions and screens visitors.
• Plans, organizes and carries out the workload that is assigned.
• Types legal correspondence, orders of Court, legal documents and other related typing duties as required.
• Organizes and schedules appointments and/or hearing dates and makes certain they are kept or rescheduled.
• Assists in the compilation of information, reports and programs.
• Must be extremely discreet, work independently, and be able to multitask.
• May be required to perform additional work that follows prescribed or well-established procedures that can be learned within a reasonable time by training on the job. More detailed instructions as to the nature of their duties will be given to employees at the beginning of work.

QUALIFICATIONS REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma
• Prior secretarial experience, including experience with word processing and computer software, e.g., Microsoft Word, Excel and Outlook

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to walk, sit; use hands to finger, handle or feel objects, tools or controls; and talk and hear. The employee frequently is required to stand and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Job Type: Full-time

Pay: From $25.41 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person