Legal Secretary Lead - City Attorney's Office

Phoenix is the 5th largest city in the country and the vibrant center of one of the fastest-growing job markets and economies in the United States. With more than 14,000 employees working across 41 departments, the City of Phoenix offers opportunities for career growth and advancement. Whether you're an experienced professional or just starting your career, working in public service offers many rewards! The Law Department is comprised of three divisions: the City Attorney's Office, which handles representing the City in civil matters, the City Prosecutor's Office, which handles the prosecution of misdemeanor crimes committed in Phoenix, and Management Services.

The City Attorney's Office is seeking a highly skilled, detail-oriented legal professional to join their team as a Legal Secretary*Lead. This is a supervisory role that provides legal secretarial and administrative support for attorneys and support staff in the Law Department. Work is performed independently with minimal supervision.

Job responsibilities include:

• Conducting employee workload coordination, performance reviews, progressive discipline, training, coaching, interviewing, and hiring.
• Assembling data and coordinating workflow for the timely preparation of routine correspondence and legal documents.
• Reviewing documents for completeness, typographical and formatting accuracy.
• Preparing and filing legal documents using various e-filing systems in compliance with court rules and attorney instructions.
• Managing docketing and attorney calendars for court dates.
• Responding to inquiries (via phone, email, or in person) from internal or external stakeholders.
• Preparing letters, memos, agendas, and reports.
• Collecting and recording various statistical data.
• Drafting and maintaining internal procedures.
• Preparing correspondence, contracts, agreements, and reports in compliance with City policies and attorney instructions.
• Facilitating monthly or quarterly staff meetings for Civil Division support staff on a rotating basis.
• Managing the Request for Council Actions (RCA) processes for the Law Department and ensuring deadlines are met.
• Utilization and monitoring of matter data within division case and document management systems.
• Ensuring section records are in compliance with City retention policies and up to date.
• Completing and/or assisting with special projects, as assigned by attorneys or supervisors.

• Maintains strict confidentiality.
• Contributes to the overall efficiency and effectiveness of the Law Department through proactive leadership and dependable support.
• Demonstrates sound judgment and excellent organizational skills with ability to plan and organize workload, prioritize multiple tasks independently, and comply with established time constraints in a fast-paced legal environment.
• Exhibits strong supervisory skills with the ability to manage, guide, and support a team to maintain productivity and high-quality work.
• Possesses:
  • Ability to adapt to different office settings and procedures.
  • Proficiency with legal procedures, document management, and case management software.
  • Proficiency using electronic calendars and virtual meeting software such as Microsoft Outlook, Cisco Webex, and Teams.
  • Proficiency with Word, Excel, PowerPoint.

Pay Range: $27.49 to $38.68 hourly.

Hiring Range: $27.49 to $33.41 hourly.

Pay Range Explanation:

• Pay range is the entire compensation range for the position classification.
• Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.

Internal Only: Please understand that this is pay grade 343. If selected, your salary offer will be based on the applicable promotion or demotion worksheet in accordance with the City Pay Ordinance.

• Promotions occur when the last two digits of the pay grade increase.
• Demotions occur when the last two digits of the pay grade decrease.
• Lateral transfers occur when there is no change to the last two digits of the pay grade.
• When there is a change in the first digit of the pay grade, there may also be a change to your classification or unit.

Your job classification can be found in eCHRIS > Personal Details under your name, located in the top left section of the page.

The pay grade and classification/unit of your current position may be found by looking up your job title on the job description page.

A comprehensive benefits package is offered which includes:

• for more details: Pension Information
• 401(a) and 457 plans with employer contributions
• Choice of generous medical HMO, PPO, or HSA/HDHP plans
• Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
• Wellness incentive of up to $720 annually
• Dental, vision, and life insurance options
• Employer paid long-term disability
• Free Bus/light rail pass
• Tuition reimbursement program up to $6,500 per year
• Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
• Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
• Federal Student Loan Forgiveness offered through Savi

For more details, visit: Unit 007 Benefits

• Two years of clerical experience in a legal setting, including training in typing and stenography.
• Other combinations of experience and education that meet the minimum requirements may be substituted.
• All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions,
• .
• The City job description can be found here.

The minimum qualifications listed above, plus:

• Three years' experience supervising professional staff and workgroups.
• Civil experience working in a law firm, public or private.
• Experience with:
  • Supporting executive attorneys.
  • Conducting research, report writing, and control routing.
  • Providing sound business communication (written and oral) and public speaking.
  • Working collaboratively with internal and external stakeholders.
  • Handling confidential documents and drafting legal documents.
  • Reviewing documents for completeness, proper formatting, and typographical errors.

Recruitment closes October 29, 2025. All materials must be received by 11:59 p.m. on this date.

This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.

Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.

• Job interviews may be held by video or audio conference.
If you are in need of computer resources,
• for free options.
Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
• for more information.
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• If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.

Legal Secretary, JC:01020, ID# 59584, 10/24/25, USM, RAL, Benefits:007

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City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.