Legal Secretary - Litigation

Seize a fantastic opportunity to join an elite Am Law 100 firm in Washington, DC as a Legal Secretary (Client Service Specialist) for their Litigation team.

We are searching for a highly experienced legal professional with demonstrated longevity and a successful track record supporting demanding, high-level partners. The ideal candidate is a polished, self-motivated, and detail-oriented expert in client service and legal support.

Location: Central Business District of Washington, D.C

Schedule: Standard

Compensation: $75-108k

Legal Secretary (Client Service Specialist) Requirements/Skills:

• Bachelor's degree (or equivalent experience).
• Minimum 6 years of legal secretarial or comparable legal experience (required).
• Litigation experience (required).
• Exceptional organizational skills: ability to organize, prioritize, coordinate, delegate, and work effectively on a team.
• Expert-level mastery of English grammar, spelling, and punctuation.
• Advanced proficiency in the Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint) for document editing, scheduling, data management, and presentations.
• Advanced proficiency with document editing/comparison tools and web-based conference/sharing applications.
• Advanced knowledge of legal administration: timekeeping, expense processing, and billing.
• Advanced knowledge of relevant jurisdictional, court, and agency processes.
• Advanced proficiency in document management systems (DMS).
• Proven ability to coordinate effectively across firm-wide departments, ensuring clear communication, conflict resolution, and timely delivery of results.
• Excellent written and oral communication skills required to meet deadlines and provide results while maintaining compliance with Firm policy.

Legal Secretary (Client Service Specialist) Responsibilities:

• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support.
• Coordinate legal practice tasks and projects.
• Coordinate administrative functions and facilitate completion of tasks including such as finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings, and other administrative projects as assigned.
• Coordinate with and delegate to firm resources, practice support or similar departments in International offices in the handling of tasks and projects.
• Prepare complex legal documents and correspondence; File with appropriate court or agency; Apply subject matter expertise in coordination of legal practice tasks and projects; Maintain client materials in document management system.
• Coordinate support through the Finance Department including: edit and review process of client bills; correct time entry and promotion of time entry best practices.
• Review and support of the client billing process to include: proofreading, application of task codes and matter management skills, coinciding math aptitude and skills to support rates, rate changes, write-offs, preparation of expense reporting and audits as required, maintenance and consistency with billing protocols and other accounting functions.
• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements.
• Work overtime as required; and demonstrate adaptability, flexibility, initiative and innovation in handling a wide variety of additional projects as required.

Company Benefits:Comprehensive Health Plan, Retirement Plan, Family Planning and Parent Support, Holistic Well-Being Support, Professional Development, Backup Child and Elder Care, PTO Plan, Employee Discounts

Job Type: Full-time

Pay: $76,000.00 - $108,000.00 per year

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have Top Am Firm experience?
• What are your salary requirements?

Work Location: In person