Legal Support Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Team as a Legal Support Specialist located in our Garden City office.

We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities while ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional service. With a client-focused mindset and an initiative-taking approach, you will play a critical role in driving success and anticipating needs. If you are someone who values precision, adaptability, and innovation, we invite you to join our team and make a meaningful impact.

This role will be based in our Garden City Office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Legal Support Specialist provides high-level secretarial and administrative support attorneys in Real Estate Land Use and Litigation practice areas. Candidate should also be flexible to work overtime as needed. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrate initiatives, adaptability, and innovation, we invite you to join our team.

Key Responsibilities

• Provides day-to-day administrative support to assigned attorneys, developing familiarity with their practice areas, clients, and active matters.

• Edits, proofreads, and processes legal documents, including preparing correspondence, memoranda, applications, documents, presentations, or other practice specific documents.

• Coordinates, prepares and files application materials to local government bodies, zoning boards and planning commissions

• Prepares and e-files pleadings and exhibits with courts.

• Prepares zoning lists and coordinate mailings to residents

• Helps create and maintain tracking tools for status of assignments and deadlines and provide updates upon request.

• Provides status updates to attorneys on deadlines, tasks, and progress. Escalate issues or delays as needed.

• Communicates with municipal office staff, third party consultants, and clients to request information and coordinate project details.

• Manages attorney calendars, including scheduling meetings and logistics (e.g., conference rooms, video conferencing, visitor access and catering requirements).

• Assists with new client matter intake by submitting conflict check requests opening new matters and preparing draft engagement letters.

• Provides support with billing activities, including proofreading invoices and assisting with billing.

• Coordinates with firm travel agency to book travel arrangements.

• Prepares and submits expense reports and reimbursement requests accurately and timely.

• Organizes and maintains electronic and paper legal files in accordance with designated filing standards.

Qualifications

Skills & Competencies

• Strong attention to detail, organizational, and time‑management skills.

• Proficiency with rules for court document filings.

• Responsive and professional, with a focus on providing excellent client service.

• Able to handle multiple tasks and meet deadlines in a fast‑paced environment.

• Willing to learn, ask questions, and follow instructions; completes tasks with reliable follow‑up.

• Clear written and verbal communication skills and a professional demeanor.

• Able to work independently on routine tasks with minimal guidance and supervision.

• Available to work a full‑time schedule with flexibility for occasional overtime or extended hours.

Education & Prior Experience

• Bachelor’s Degree or equivalent experience is preferred

• The ideal candidate will have 8+ years of real estate land use ore litigation experience; law firm experience is preferred.

• Knowledge of laws, legal codes, or agency rules of assigned practice group/dept.

Technology

• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies

• Experience with E-Filing procedures with State, Federal courts.

The expected pay range for this position is:

$48.32 - $55.07 per hour

Salary will be determined based upon education, experience, job related factors permitted by law, internal equity, and market data, including geographic pay differentials in locations where market pay differs from the national average. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.