Litigation Legal Assistant

Position Summary:

We are seeking an experienced Legal Assistant to support our Litigation Practice. The ideal candidate has a strong knowledge of civil litigation procedures, court rules, and legal terminology, along with the ability to prioritize tasks, manage multiple cases and meet competing deadlines in a fast-paced environment.

This role provides high-level administrative and litigation support to attorneys, including court filings, deadline management, case-file maintenance, hearing and trial preparation, and communication with clients and other parties involved in litigation matters. This is an excellent opportunity for an experienced legal assistant seeking a collaborative, well-established firm environment with strong benefits and long-term growth potential.

Key Responsibilities:

Attorney, Calendar & Deadline Management:

• Monitor and manage court and internal deadlines, scheduling orders and statues of limitations, to ensure timely filings and compliance.
• Review court dockets regularly, track case activity, and maintain complete and up-to-date litigation files.
• Coordinate attorney calendars, including hearings, depositions, mediations, client meetings, trial dates, and other case-related scheduling.
• Coordinate meetings and maintain litigation scheduling priorities.
• Assist attorneys with travel arrangements, expense reports, and other administrative support.

Document, Filing & Case Management:

• Prepare, format, proofread, and electronically file pleadings, motions, briefs, discovery materials, correspondence, and other legal documents in state and federal courts.
• Maintain organized electronic and physical case files, ensuring documents are accurately filed and readily accessible.
• Prepare engagement letters, open new client and matter files, and assist with case intake.
• Draft legal correspondence and assist with document production, discovery, and other litigation support.
• Maintain documents and matter information using the firm’s document management system, including NetDocuments.
• Ensure filings and legal documents comply with applicable court rules, procedures, and deadlines.

Hearing, Deposition & Trial Support

• Coordinate and assist with deposition, hearing, mediation, and trial preparation.
• Prepare trial notebooks, witness lists, exhibit binders, and other materials necessary for hearings and trial.
• Coordinate with court reporters, expert witnesses, vendors, and other external parties regarding case-related matters.

Communication & Administrative Support

• Communicate professionally with clients, courts, opposing counsel, court reporters, expert witnesses, vendors, and other parties regarding case-related matters.
• Assist with billing and invoicing, including responding to client billing inquiries.
• Provide cross-coverage for administrative team members, as needed.
• Provide occasional front-office coverage, as needed.
• Maintain confidentiality while exercising sound judgment and close attention to detail.

Qualifications

• Five or more years of legal assistant experience in a law firm, preferably supporting civil or commercial litigation.
• Strong knowledge of civil litigation procedures, court rules, legal terminology, and applicable filing requirements.
• Experience managing litigation calendars, court deadlines, and multiple active matters with competing priorities.
• Experience with electronic filing procedures in state and federal courts.
• Working knowledge of applicable local litigation rules and procedures, including Rule 9A.
• Excellent written and verbal communication skills.
• Strong proofreading skills and close attention to detail.
• Advanced proficiency with Microsoft Office, including Word, Outlook, and Excel.
• Experience working with document management systems such as NetDocuments and with PDF software.
• Strong organizational and time-management skills, with the ability to prioritize responsibilities and meet deadlines.
• Ability to maintain confidentiality, exercise sound judgment, and handle sensitive information.
• Ability and willingness to adapt to evolving workflows and technology.

Compensation & Benefits:

RIW offers a comprehensive benefits package as part of total compensation, including:

• Medical coverage (100% employee premium paid by RIW, plus reimbursement of eligible deductible expenses)
• Dental coverage
• Life Insurance
• 401 (k) match and profit sharing
• Pre-tax commuter benefits
• Hybrid schedule with one remote workday per week, consistent with firm policy
• 35-hour workweek with typical business hours Monday through Friday
• Generous PTO

Expected compensation range is in the mid $80s to low $90s, commensurate with experience and qualifications

About RIW

Joining Ruberto, Israel & Weiner means becoming a part of a supportive team that values high-quality work and the people behind it. We offer a collegial, collaborative environment with opportunities to grow professionally while maintaining balance outside the office. Our exceptional employee benefits and people-centered culture reflect our commitment to long-term employee success.

Pay: $47.25 - $50.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan

Work Location: Hybrid remote in Boston, MA 02109