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TotalEnergies

Logistics Coordinator

Contexte et environnement

Positions contacts are both Internal & External.
Framework for the position's reflections - Implement instructions by optimizing processes

Activités

Warehouse & Inventory Management

Operational Oversight: Direct all warehouse activities, ensuring 100% accuracy in product receipt, systematic storage, and dispatched goods.
ERP/SAP Integrity: Maintain real-time inventory precision for raw materials, packaging, and finished goods; ensure all system transactions mirror physical movements.
Quality Control: Execute strict FIFO (First-In, First-Out) protocols to guarantee product freshness and full batch traceability.
Inventory Auditing: Lead scheduled cycle counts and wall-to-wall physical inventories; investigate and reconcile any variances against the system.
Facility Excellence: Enforce "5S" or equivalent housekeeping standards to ensure a safe, audit-ready storage environment.
Asset Management: Monitor forklift utilization and uptime; trigger immediate maintenance workflows for any equipment malfunctions to prevent downtime.

Inbound & Outbound Logistics

Oversee receipt of additives, packaging, and consumables ensuring proper documentation, labeling, and quality verification.
Plan and coordinate daily product dispatches in line with customer orders and production schedules.
Ensure timely and accurate loading/unloading of vehicles following QHSE procedures.
Monitor dispatch accuracy and documentation including delivery notes, invoices, and gate passes.
Coordinate closely with production planning teams to ensure timely supply of additives and packaging materials using plant logistics resources.
Ensure continuous supply of materials and packaging to production lines to avoid downtime.
Coordinate with production planners and supervisors to align warehouse operations with production priorities.
Support line changeovers through timely material availability and packaging removal.
Adjust logistics operations dynamically in response to production or transport schedule changes.
Notify TMMEFZE of any expected product shortages based on weekly production schedules to prevent production delays.
Achieve defined productivity KPIs in alignment with QHSE and energy management objectives.
Identify opportunities for system and process improvements to enhance efficiency and customer satisfaction.
Manage inventory levels effectively, minimizing obsolete or slow-moving stock through coordination with production and relevant departments.
Foster strong collaboration with internal teams, including drivers, contractors, and production staff, to ensure smooth and efficient logistics operations.
Manage inbound logistics, including safe offloading, storage, and accurate placement of packed additives in designated rack systems.
Oversee outbound logistics, ensuring on-time dispatches in compliance with QHSE and delivery requirements.

Team Supervision & Performance

Lead, train, and supervise warehouse operators, forklift drivers, and loaders across shifts.
Allocate manpower and resources efficiently to meet daily operational targets.
Conduct regular toolbox talks, safety briefings, and performance reviews.
Promote a culture of teamwork, accountability, and continuous improvement.
Ensure strict adherence to Quality, Health, Safety, Environment, and Energy (QHSEE) standards.
Enforce use of PPE, safe material handling practices, and compliance with the company’s safety permit system.
Report and investigate any near misses, incidents, or unsafe conditions.
Identify and implement process improvements to enhance productivity, reduce waste, and optimize space utilization.
Drive digitalization and automation initiatives within the warehouse where applicable.
Collaborate with cross-functional teams to improve logistics performance and cost efficiency.

HSSEQ and Compliance Objectives & Assignments:

Ensure compliance of all HSEQ requirements as mentioned under Accountabilities.
Ensure full compliance with all HSSEQ (Health, Safety, Security, Environment & Quality) policies and procedures as defined under key accountabilities.
Promptly report all near misses, incidents, hazards, and workplace injuries to the Line Manager, following company reporting standards and timelines.
Consistently uphold the Group’s QHSE policy and the affiliate’s QHSE & Energy management procedures.
Drive achievement and continuous improvement of all KPI and EnPI targets supporting company-wide QHSE and Energy objectives.
Participate in ongoing QHSE and Energy management training, ensuring personal competency and facilitating knowledge sharing among team members.
Lead or actively contribute to investigations and root-cause analyses of any incidents as assigned.
Adhere to the Group HSE Charter, MAESTRO standards, and affiliate HSEQ policies and procedures at all times. Exhibit professionalism, vigilance, and a proactive approach to HSE matters across all business activities.
Follow compliance protocols specific to your executive responsibilities.
Abide by the TMME Safe Work Permit program in alignment with your assigned duties.
Strictly enforce all QHSE requirements, exercising the authority to halt operations if safety is compromise.
Ensure that vehicles and drivers involved in import activities comply with PATROM requirements.
Promptly notify the compliance officer/economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to my attention.
Ensure full adherence to the company’s compliance program, its policies and procedures including economic sanctions and export control in all professional activities.

Logistics Process in Plant/in-bound:

Ensure all quantity and quality requirements are met while satisfying the ultimate customers’ requirements in time as planned.
HSSEQ compliance & performance: Comply to HSSEQ performance indicators and measures
Be on top of the processes when it comes:
to team members handling several customs officials / government Agencies.
Huge Coordination with TELBU Department (Purchasing & Procurement, Production Planning) and TEMUAE Departments (esp. Finance, Logistics)
Coordination and Communication with Custom Agents, Freight Forwarders, Suppliers, Port, etc.
High dependence of Supply Chain for the reliability of the Lubricants and Grease production
Huge Impact on production out and costs (esp. Demurrage)
Will be the key responsibility to handle all import-related activities including but not limited to interacting with local authorities, and service providers.

Profil du candidat

Qualification

Bachelor’s Degree in any discipline.
Additional certifications in Warehouse Management

Technical Skills Required

Demonstrated ability to collaborate effectively within a team environment
Proficiency in basic computer applications
Strong leadership and personnel management capabilities
Excellent interpersonnel and communication skills
Proficiency in excel, able to prepare the daily dispatch plan. Preferred SAP knowledge.

Soft Skills Required

Excellent Communication skills
Leadership
Problem Solving & Decision-making skills
Attention to details
Analytical & critical thinking

Knowledge

Working knowledge of Loading/ Unloading process, HSSEQ management systems, lubricants and greases.
Should have excellent working knowledge in Warehousing Management
Must be proficient in the use of emergency equipment such as fire, spill & first aid equipment
Well versed with Customs Documentation/Clearance duty exemption process, port operations, transport fleet management, Inco Terms and Free zone regulations especially for Dangerous and “non-Dangerous” Goods Classifications

Language

English, Level: Fluent

Experience

Minimum 5-7 years qualification experience in Logistics, preferably in Lubricants or similar industry.
Solid understanding of logistics operations, MSDS, Hazardous goods & class related documentation, and fleet management practices.
Fundamental experience managing logistics within a plant or industrial environment.
Familiarity with HSEQ (Health, Safety, Environment, and Quality) management systems.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.

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