Logistics & Operations Specialist

G.A. Paper International is seeking a Logistics and Operations Specialist to join our growing team and take ownership of end-to-end shipment operations. We’re looking for a highly organized, detail-driven professional with exceptional communication skills. Someone who can coordinate effortlessly across international offices, clients, and vendors to ensure every shipment runs smoothly from start to finish.

Key Responsibilities:

Shipment Coordination & Execution:

• Review and verify order details to ensure accuracy and completeness.
• Coordinate with suppliers, warehouses, and transport partners to follow up on cargo production and loading schedules.
• Arrange and manage transport bookings with freight forwarders and/or carriers, ensuring timely and accurate follow-up on cargo readiness and loading schedules.

Documentation & Compliance:

• Prepare, review, and finalize all shipping documents, including commercial invoices, packing lists, bills of lading, and certificates of origin.
• Submit documentation to shipping lines, banks or authorities as needed (e.g., for Letters of Credit, EUR1, etc.).
• Ensure compliance with international trade regulations, country specific customs requirements and Incoterms.
• Maintain accurate records for reporting and audits.

Communication & Client Support:

• Act as a liaison between international internal teams, suppliers, and logistics providers.
• Keep clients informed on shipment status, expected arrival times, and any disruptions.
• Respond promptly to client inquiries and provide resolutions to logistics-related issues.
• Maintain clear, professional, and proactive communication at all times.

Qualifications:

• Minimum 2 years of professional experience, preferably in Logistics, Supply Chain, or International Trade.
• Fluent in English (spoken and written); French fluency is a strong asset.
• Strong organizational, analytical, and communication skills.
• Familiarity with international shipping documentation and procedures.
• Ability to work independently and manage multiple shipments and priorities simultaneously.
• Proficiency in Microsoft Office; experience with logistics platforms or ERP systems is a plus.

If you are passionate about logistics and meet the criteria above, we would love to hear from you!