Contract Administrator ( Logistics Operation Specialist )

Job Summary:

Commercial contract administration and local logistic activities either for export or domestic contracts (simple, sophisticated and project orders)

In this Role, Your Responsibilities Will Be:

• Commercial compare of quote and customer orders (simple, sophisticated, project, service orders)
• Check compliance of orders with company policy (checkpoint, trade compliance, finance)
• Issue proforma invoice for prepayments and stage payment invoices
• Release inters branch orders in Oracle system in accordance with date management policy
• Issue purchase orders (IC and buyouts in Oracle) acc. to sales and buyouts quotations
• Check HUB’s and supplier’s order acknowledgement
• Acknowledge the orders to customers
• Expedite orders and control delivery times/backlog and advise on priorities
• Advise customers in case of any delays / changes with the order as soon as possible.
• Coordinate customs clearance (import and export) documents with the customs broker per Turkish Customs Regulations.
• Receipt the goods/invoices in the warehouse and daily control of the warehouse report
• Arrange shipments (prepare delivery note, packing list, labels, shipping instructions) for local shipments/ consolidations.
• Consolidate shipments from Vienna if required by the customer and issue shipping documentation as per PWC requirements for Vienna registration.
• Coordinate the delivery of orders, in respect of delivery terms and export requirements
• Shipments tracking acc. to delivery terms (FOB, CPT,DAP, DDP) for invoicing
• Invoicing on time as per local regulations ( including stage payments for special terms)
• Issue Letter of Credit documents
• Provide letter of bank guarantee and follow up with finance
• Backlog review of sale for POR Sales forecast
• Inventory count twice in a year
• Own and apply the relevant ISO procedures
• Checkpoint- ensure compliance with checkpoint procedures
• Trade Compliance – ensure compliance with all trade compliance procedure and applicable laws
• Record Retention Policy - ensure all electronic and hardcopy archives are according to RR Policy
• Adhere to Emerson Process Managements Ethical values at all time.

You balance planning with actions. You quickly and decisively take actions in fact-changing, unpredictable situations. You effectively communicate in various settings: one-on-one, small and large groups, or among diverse styles and position levels. You attentively listen to others. You provide timely and helpful information to individuals across the organization. You seek out experts and innovators to learn about the impact emerging technologies might have on your business. You learn to streamline processes and cut out redundancy. You are open to change and continue to learn and experience new opportunities.

For This Role, You Will Need:

• We encourage applications from individuals who hold a University Graduate degree in a relevant field or have equivalent experience.
• Proficiency in English language
• Proven experience in international trade
• Worked in an International Organization / Ideally Matrix environment
• Significant multi-tasking and problems solving experience
Excellent communication skills

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Preferred Qualifications that Set You Apart:

• Experienced in ERP, Oracle Office Systems
• Knowledge and experience customs clearance procedures
• Knowledge in International Trade