Logistics Specialist

Logistics & Shipping Specialist

Employer Overview

A multinational leader in manufacturing and distribution of advanced insulation materials for fire, water, and acoustic protection. The company is known for its operational excellence, compliance with international trade standards, and commitment to delivering reliable, high-quality solutions worldwide.

Job Summary

The Logistics & Shipping Specialist will manage and coordinate all import and export activities, ensuring accurate documentation, regulatory compliance, and timely delivery of goods. This role focuses on optimizing shipping processes, liaising with logistics partners, and maintaining smooth global trade operations.

Key Responsibilities

• Prepare and review all shipping documentation, including invoices, packing lists, certificates of origin, and bills of lading.
• Communicate with freight forwarders, customs brokers, and shipping lines to track and expedite shipments.
• Ensure full compliance with customs regulations, export control laws, and international trade standards.
• Monitor shipment schedules and proactively resolve customs or transportation delays.
• Coordinate with procurement, finance, and warehouse teams for inbound and outbound logistics activities.
• Maintain accurate shipment and clearance records, updating ERP systems accordingly.
• Negotiate freight rates and monitor logistics expenses to ensure cost efficiency.
• Verify import/export documentation accuracy to prevent demurrage or penalties.
• Support internal and external audits, trade compliance reviews, and process improvements.
• Stay current with international trade policies, customs tariffs, and shipping procedures.

Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration , or a related field.
• 3–5 years of experience in logistics, shipping, or customs operations , preferably within a manufacturing or trading company .
• Hands-on experience handling import/export documentation and customs clearance .
• Excellent communication and coordination abilities.
• Strong attention to detail and problem-solving skills.
• Ability to work under pressure and manage multiple priorities.
• In-depth knowledge of international shipping documentation , customs procedures , and trade compliance .
• Familiarity with freight forwarding processes and incoterms .
• Proficient in ERP systems (SAP, Oracle, or equivalent) and Microsoft Office Suite .
• Fluent in English ; proficiency in Spanish is an advantage.
• Strong organizational and time-management skills.
• Ability to build relationships with global logistics partners and internal teams.
• Commitment to accuracy, compliance, and continuous process improvement.