Maintenance and admin Manager

Position Overview:

The Maintenance & Admin Manager will be responsible for overseeing the smooth functioning of the company’s administrative operations and ensuring that all facilities, equipment, and infrastructure are well-maintained. The role involves managing vendors, coordinating maintenance activities, supervising support staff, and ensuring a safe, efficient, and compliant work environment across all company offices and warehouses.

Key Responsibilities:1. Administration Management

• Oversee day-to-day administrative operations, including housekeeping, security, office supplies, and vendor management.
• Develop and implement administrative policies, systems, and processes for efficiency.
• Manage company vehicles, logistics, and transportation-related needs.
• Ensure smooth coordination between departments for administrative support.
• Maintain records of office expenses and budgets related to administration.

2. Maintenance Management

• Plan, schedule, and oversee preventive and corrective maintenance of office premises, equipment, and utilities.
• Coordinate with internal teams and external vendors for timely repairs and upkeep of facilities.
• Monitor the performance of maintenance contractors and service providers.
• Ensure compliance with health, safety, and environmental standards.
• Maintain an inventory of maintenance supplies and spare parts.

3. Vendor & Contract Management

• Identify, evaluate, and onboard vendors for facility management, housekeeping, security, and maintenance services.
• Negotiate contracts and ensure service-level agreements are met.
• Conduct regular vendor performance reviews and maintain updated records.

4. Safety & Compliance

• Ensure adherence to statutory compliance related to building codes, fire safety, and other regulatory requirements.
• Implement safety protocols and conduct periodic safety audits and drills.
• Liaise with government authorities and regulatory bodies as required.

5. Team Management

• Lead, train, and supervise the admin and maintenance team.
• Assign tasks, monitor performance, and ensure accountability.
• Motivate and develop the team to deliver high-quality services.

Qualifications & Skills Required:

• Education: Graduate in any discipline (BBA/MBA preferred).
• Experience: 5–8 years of experience in administration, facilities, or maintenance management, preferably in a publishing, manufacturing, or warehousing environment.
• Strong organizational and leadership skills.
• Excellent communication and negotiation abilities.
• Knowledge of vendor management, contracts, and compliance requirements.
• Proficiency in MS Office and basic facility management tools.

Key Competencies:

• Problem-solving and decision-making skills.
• Strong attention to detail and time management.
• Ability to handle multiple tasks and priorities effectively.
• Cost-conscious approach to administrative operations.
• Team player with a proactive and hands-on attitude.

Salary Range: As per industry standards and experience.

Job Type: Full-time

Pay: ₹25,000.00 - ₹50,000.00 per month

Work Location: In person