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Maintenance Planner & Scheduler (Remote)
Maintenance Planner & Scheduler
Job Identification
Department: Engineering / Operations
Reports To: Maintenance and Engineering Project Manager
Direct Reports: None
Work Location: Remote
Work Schedule: Day shift; flexible support during shutdowns/critical breakdowns as needed
Reports To: Maintenance and Engineering Project Manager
Direct Reports: None
Work Location: Remote
Work Schedule: Day shift; flexible support during shutdowns/critical breakdowns as needed
Job Purpose
To ensure maintenance work is executed efficiently and safely by owning the planning, scheduling, and work management system. The role prepares “ready-to-execute” work orders (scope, labor, parts, tools, permits), coordinates maintenance windows with Operations, ensures spares readiness, and enforces CMMS (Limble) discipline and machine handover compliance—to reduce downtime, improve schedule attainment, and strengthen equipment reliability.
Key Result Areas (KRAs) & Responsibilities:
KRA 1: Planning & Scheduling Excellence (60%):
- Build and issue weekly and daily maintenance schedules aligned with production plans, sanitation windows, and shutdown requirements.
- Maintain a healthy, prioritized backlog (planned vs unplanned) and ensure high-priority work is prepared and scheduled appropriately.
- Convert maintenance requests into high-quality work orders with: clear scope, job steps, estimated duration, skill requirements, tools, parts, permits, and acceptance criteria.
- Coordinate access windows with Operations to minimize disruption and protect production continuity.
- Track and improve schedule attainment, documenting reasons for missed work and driving recovery actions.
KRA 2: CMMS Work Management Discipline (Limble) (20%):
- Own CMMS workflow governance: request plan schedule execute close discipline, status control, attachment standards, and coding accuracy.
- Ensure work orders are closed with complete records (work performed, parts used, labor hours, photos/readings, permits where required) to maintain reliable maintenance history.
- Monitor and report core work management KPIs (PM on-time completion, schedule attainment, backlog health, emergency work trends).
- Maintain clean CMMS data foundations (asset hierarchy hygiene, PM template administration—administrative ownership only).
KRA 3: Spares Readiness & Inventory Control (Governance) (15%):
- Own maintenance spares governance: critical spares list, min/max settings, reorder points, lead times, approved alternates, and job kitting requirements.
- Coordinate with Warehouse/Stores for cycle counts, variance investigations, and accuracy improvements.
- Ensure parts are kitted/staged ahead of scheduled jobs to reduce delays due to “waiting on parts”.
- Track critical spares stockout risks and escalate early to prevent downtime.
Scope note: Physical custody and daily issuing/receiving shall be managed by someone else unless otherwise assigned. This role is accountable for readiness, control, and system accuracy.
Support Area: Machine Handover Audit & Shutdown Support (5%):
Machine Handover Verification (Mandatory):
- Verify and audit that proper machine handover is completed before maintenance begins and before equipment is returned to production, following site SOPs.
- Ensure Pre-Maintenance Handover is documented (line clearance/product removed, hygiene controls, LOTO applied, permits approved, access prepared).
- Ensure Post-Maintenance Return-to-Service is documented (guards reinstated, housekeeping done, test run/functional checks completed where required, sign-offs obtained).
- Maintain evidence in Limble (handover checklists, permits, photos) and escalate non-compliance trends.
Shutdown Support:
- Support shutdown readiness by ensuring work packs, schedules, and parts staging are prepared (not the overall shutdown project lead unless assigned).
Success Measures (KPIs):
- Schedule attainment % (planned work completed as scheduled).
- PM on-time completion %.
- Backlog health (planned backlog visibility and stability).
- Handover compliance % (pre/post sign-off completed with evidence).
- Critical spares stockout incidents (target: zero).
- Inventory accuracy % (maintenance spares).
- Work order closure completeness % (documentation + cost capture).
Qualifications & Experience:
- Diploma/Bachelor’s in Engineering, Technical field, or equivalent relevant experience.
- 2–5 years experience in maintenance planning/scheduling or maintenance coordination in FMCG/food manufacturing.
- Strong CMMS experience (Limble preferred), strong coordination and documentation skills.
Skills & Competencies:
- Planning and scheduling discipline; backlog management.
- Strong CMMS workflow control and data accuracy.
- Maintenance spares governance (criticality, min/max, kitting).
- Clear communication across Operations, Maintenance, QA, Warehouse/Procurement.
- Strong follow-through and calm under production pressure.
Note:
Scope Boundaries (to prevent overload and role overlap):
This role is accountable for:
- Planning, scheduling, backlog control, CMMS closure discipline.
- Spares readiness governance and kitting coordination.
- Machine handover compliance audit and evidence capture.
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