Management Analyst

POSITION OVERVIEW

The purpose of this classification is to perform highly responsible professional, technical, analytical work involving systems, operations,
management research, and/or quality assurance; develops, coordinates, and implements work standards, methods, and procedures
improvements and the overall assessment, testing, and evaluation of practices and procedures in assigned areas and serves as an
expert in area of specialty. Responsibilities include assisting with the procurement process.

ESSENTIAL JOB FUNCTIONS

The following duties are normal for this position. The omission of specific statements of the duties does not exclude then from the
classification if the work is similar, or a logical assignment for this classification. Other duties may be required or assigned.
Performs a variety of professional financial duties pertaining to departmental activities related to the procurement process
through vendor payment. This classification assists management with research and analysis assignments.
Prepares statistical data, progress reports, and summaries in conjunction with special reports, legal documents, and
agreements.
Reviews and participates in the preparation of analytical and research reports, summaries, and recommendations; investigates
and defines problem areas, conducts studies, and prepares reports recommending solutions or courses of action.
Oversees the Division/Department records management to ensure compliance with Florida public records retention.
Provides information and explanations regarding software, applications, and operational policies and procedures; troubleshoots
assigned programs/applications.
Assists in the development of and conducts training on applications; documents processes and workflows related to
requisitions, goods receipts, and invoice review.
Performs financial reviews and analyses for the Finance Department: compiles and evaluates operational data and cost
histories; monitors and reviews billing activities, expenditures, and financial reports; conducts detailed cost analysis; and
makes recommendations to improve cost and operational effectiveness.
Operates a personal computer, telephones, copiers, and other general office equipment as necessary to complete essential
functions, to include the use of word processing, spreadsheet, database, or other system software.
Assist the purchasing section by:
o Receiving, reviewing, and analyzing purchasing request.
o Determining the most appropriate means of purchasing to ensure compliance with the Clerk’s policy and State
procurement statutes.
o Preparing procurement documents.
o Communicating with staff of the Clerk agency, County, vendors, and State representative regarding procurement
process and contract review and renewals
o Maintaining fleet records, which includes reconciliation of all fuel cards used and ensure the Clerk’s fleet is
maintained in a safe condition.
o This position serves as the primary back-up to the Purchasing Agent.
Other duties as assigned.

The Collier Clerk’s Office values the team building benefits of in-person onsite collaboration. This is an on-site position.

Additional Functions:
In the event of a declared state of emergency, employees in this classification may be called to work during days or hours
other than those for which they are regularly scheduled.

Education and Experience:
Bachelor’s degree in accounting, business administration, finance, legal studies, or a related field; supplemented by two years
of experience performing accounting functions and financial reporting in an operations environment including accounts
payable, revenue and payroll. Any equivalent combination of education, training, and experience which provides the
requisite knowledge, skills, and abilities for this job may be substituted for the education and experience requirement.