Management Specialist

Required

• Any combination of education and experience equivalent to an associate degree in business, finance, human resources, or related subject.
• Two (2) years of experience in HRIS systems, database functionality, employee processing workflows, or related field.
  • Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of school division policies, procedures, and regulations for assigned office.
• Knowledge of how HRIS software and organizational structure links to performance evaluation and timekeeping applications.
• Proficiency in the use of technology, including skill in Excel and Access.
• Ability to analyze and accurately manipulate large data subsets.
• Ability to provide subject matter expert guidance and training on issues.
• Ability to establish and maintain effective working relationships.
• Ability to communicate clearly and concisely, both orally and in writing.

Preferred

• Experience with Lawson.

• Provides divisionwide support for all aspects of position management.
• Utilizes HRIS access to create position keys and modify position keys as they pertain to reclassifications, fully funded and traded changes, work schedule changes, and organizational structure.
• Creates database queries and ad hoc reports to ensure data accuracy and audit personnel information further.
• Reviews and analyzes individual employee employment history, personnel detail reports (PDR), web-based organizational chart views, current position keys and obsolete position keys.
• Conducts data accuracy audits on current and historic position transactions to ensure policy compliance and maintain processing standards.
• Utilizes Lawson Add-in software programming to export large datasets and update school-based organizational structures.
• Reviews and analyzes position grades and job specifications to ensure the accuracy of performance evaluation and time attendance authorization workflows.
• Collaborates across the Division to maintain supervisor structures, which impact MyPDE and MyTime software activity.
• Safeguards the confidentiality of employee information entrusted to the Office of Employee Services and Operations.
• Partners with the Offices of Benefits Services, Budget Services, and Talent Acquisition & Management to review and confirm that classification requests, movement of authorized FTEs, and organizational changes are fully documented, authorized, and complete.
• Provides consultation and guidance to school-based administrators and administrative assistants on processes and procedures related to organizational structure updates.
• Identifies challenges in initiatives, processes, and policy and recommends potential solutions to the immediate supervisor.
• Supports IT with HRIS development and upgrade initiatives that relate to transaction processing and recordkeeping.
• Ensures compliance with recordkeeping procedures by providing oversight on document tracking.
• Responds to requests for personnel record information in accordance with departmental policy, ensuring that all protocols related to authorization of information release are enforced.
• Verifies employment information for Virginia Retirement System (VRS).
• Performs other duties as required or assigned.