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Manager, Compliance
Why We Are - Who We Are: About FFF Enterprises
What We Do - https://www.fffenterprises.com/company/what-we-do.html
Position Summary
The Manager, Compliance is responsible for the management of compliance activities for all FFF Enterprises, Inc. business units, including Drug Wholesale Distribution, Specialty Pharmacy, and inventory management solutions. Specific responsibilities include support for the implementation of compliance initiatives, training, investigation, auditing, monitoring, reporting and continuous improvement.
This role reports to Senior Director, Compliance and is a full-time hybrid role requiring 2-3 days onsite at a company facility.
Essential Functions and Duties
- Continuously strive to maintain full compliance and high service quality for internal and external customers, as well as strong employee relations, through the following activities:
- Proactively monitor, assess, and ensure compliance with all applicable federal and state laws, regulations, including but not limited to, the antibribery and corruption laws, Drug Enforcement Administration and state equivalents, healthcare fraud and abuse laws, Department of Health and Human Services, state Boards of Pharmacy, the Stark law, U.S. False Claims Act, U.S. Federal Anti-Kickback Statute, and U.S. Food and Drug Administration.
- Coordinate with key stakeholders to ensure timely identification and implementation of new and amended laws and regulations.
- Create, implement and update necessary policies and procedures specific to the Company to ensure regulatory consistency with all federal and state laws and regulations specific to wholesale distribution and operations.
- Ensure compliance with the Physician Payment Sunshine Act, including the collection and review of transactions, preparation and filing of annual report, and updating of guidance to the Company regarding regulations.
- Assist with implementation of preventive and corrective actions to mitigate risk, including training and education, process improvements, and policy updates, as well as identifying opportunities for monitoring and self-auditing, designing and implementing processes, preparing reports regarding findings and proposing corrective action.
- Support the Chief Compliance Officer and other members of the Compliance team in the implementation and management of enterprise-wide compliance program activities; development and implementation of internal compliance metrics, audits and reports, including reporting to the Corporate Compliance Committee; implementation and management of DEA and other compliance training programs, as necessary.
- Support the on-going application and renewal of all State Licenses critical to FFF’s distribution center operations in California, North Carolina and Texas, as well as other locations as applicable.
General Responsibilities
- Adhere specifically to all company policies and procedures, Federal and State regulations, and laws.
- Display dedication to position responsibilities and achieve assigned goals and objectives.
- Always represent the Company in a professional manner and appearance.
- Understand and internalize the Company’s purpose.
- Display loyalty to the Company and its organizational values.
- Display enthusiasm and dedication to learning how to be more effective on the job and share knowledge with others.
- Work effectively with co-workers, internal and external customers and others by sharing ideas in a constructive and positive manner; listen to and objectively consider ideas and suggestions from others; keep commitments; keep others informed of work progress, timetables, and issues; address problems and issues constructively to find mutually acceptable and practical business solutions; address others by name, title, or other respectful identifier, and respect the diversity of our work force in actions, words, and deeds.
- Comply with the policies and procedures stated in the Injury and Illness Prevention Program by always working in a safe manner and immediately reporting any injury, safety hazard, or program violation.
- Ensure conduct is consistent with all Compliance Program Policies and procedures when engaging in any activity on behalf of the company. Immediately report any concerns or violations.
- Other duties as assigned.
Education, Knowledge, Skills, and Experience
Required Education:
- Bachelor’s Degree in a related field or four (4) years relevant experience in lieu of degree.
Required Knowledge:
- Requires broad knowledge of drug wholesaler laws and regulations, applicable federal, state, and local laws, compliance, business administration, accountancy, sales, marketing, human relations, computer sciences, distribution, pharmaceutical manufacturing, pharmacy, distribution practices and systems, supplier management and procurement.
Preferred Knowledge:
- Knowledge of Drug Distribution and/or Pharmacy laws and regulations, as well as state licensing.
Required Experience:
- Must have prior experience supporting or performing program management for large to mid-size corporations with projects that span considerations across people, processes, technology and external stakeholders.
- Requires broad training in fields such as compliance, business administration, federal and state healthcare regulatory requirements or similar.
- Previous experience managing and/or providing regulatory oversight.
Preferred Experience:
- Experience with Drug Distribution and/or Pharmacy laws and regulations, as well as state licensing.
- Experience implementing and/or managing compliance is a plus.
- Previous experience interacting with external regulatory agencies.
- Demonstrated experience supporting wholesaler licensing.
- Minimum of five (5) years combined experience in pharmaceutical, healthcare, or wholesaler compliance and/or licensing.
Required Skills:
- Exceptional regulatory acumen, analytical skills and high level of expertise using advanced Microsoft Office Excel and database tools, as well as willingness to learn and adapt to using other technology tools to perform job functions.
- Excellent interpersonal skills, including the ability to work and communicate effectively and appropriately with a diverse group of colleagues at all levels of the company, as well as the ability to distill complex issues into understandable language and present accurate information to other employees, peers, and superiors.
- Self-starter with the ability to work effectively and efficiently with minimal supervision, manage own time effectively, maintain control over all current projects/responsibilities and follow up on all relevant issues.
- Ability to adapt to job or organizational changes and/or readily accept new responsibilities and assignments.
Physical requirements
Vision, hearing, speech, movements requiring the use of wrists, hands and/or fingers. Must have the ability to view a computer screen for prolonged periods and the ability to sit for extended periods. Must have the ability to work the hours and days required to complete the essential functions of the position, as scheduled. The employee occasionally lifts to 20 lbs. and occasionally kneels and bends. Must have the ability to travel occasionally. Working condition include normal office setting.
Mental Demands
Learning, thinking, concentration and the ability to work under pressure, particularly during busy times. Must be able to pay close attention to detail and be able to work as a member of a team to ensure excellent customer service. Must have the ability to interact effectively with co-workers and customers, and exercise self-control and diplomacy in customer and employee relations’ situations. Must have the ability to exercise discretion as well as appropriate judgments when necessary. Must be proactive in finding solutions.
Direct Reports
No
EEO Statement
FFF Enterprises and Nufactor are an equal opportunity employer and prohibits discrimination and harassment based on the following characteristics: race, color, religion, national origin, physical or mental disability, gender, age (40 years and over) qualified veteran and any other characteristic protected by state or federal anti-discrimination law covering employment. These categories are defined according to Government Code section 12920. The Company prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
Acknowledgement
The above statements are intended to describe the general nature and level of work being performed by the incumbent assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and/or skills required of all personnel so classified.
The undersigned employee acknowledges receipt of the Job Description for the employee’s position and understands the essential functions, responsibilities, and qualifications of the position. Furthermore, the employee acknowledges that this Job Description does not include all the essential functions of this position, and that these essential functions may change as deemed necessary by the manager.
To be considered for a position with FFF Enterprises, Inc, applicants must complete and sign the application.
Employee Benefits Available for FFF Enterprises Team Members
Employee benefits include:
- Medical Insurance
- Dental Insurance
- Vision Discount Program
- Vision Insurance Plan
- Health Savings Account (HSA)
- Flexible Spending Account (FSA)
- Dependent Care Flexible Spending Account
- Employee Assistance Program (EAP)
- Group Life and AD&D
- Voluntary Supplemental Life Insurance Plans
- Short Term Disability
- Long Term Disability Income Protection
- 401k Profit Sharing Retirement Plan - Discretionary Match
- Discretionary Bonus
- Supplemental Insurance Plans
- Prepaid Legal/Identity Theft Plan
- Paid Holidays/Vacation/Sick Days
- Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX
All Other States Receive One Hundred Twenty (120) Hours of PTO
- Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX
- Tuition Reimbursement Program
- Notary Services
- Employee Referral Bonus
- Vendor Discount Programs
- Corporate Individual Travel Program
(Note: We comply with the ADA and consider reasonable accommodation measures that may be necessary for eligible applicants/employees to perform essential functions. Hire may be subject to passing a medical examination, and to skill and agility tests.)
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