Manager- Contracts

Key purpose of the job: Be the regional contracts team member for the assigned project, based out of site office, responsible for effective vendor management, contracting and contract life cycle administration at both Strategic and Tactical level across all projects in the region.

Strategy

• Develop contracting strategy for each project in the region considering different project delivery strategies, scope-packaging options, contracting models and compensation strategies for most effective delivery of a project meeting organizational objectives.
• Develop and periodically refresh category strategies for various categories viz. civil, MEP, finishing, façade, external development works etc. and subcategories e.g. waterbodies, doors, waterproofing etc. Align with and differ from pan-India category strategy as suitable.
• Implement category strategies and contracting strategies in coordination with the project management group and other functions

Vendor Management

• Review the vendor base and determine needs to expand, consolidate or refresh the vendor base for different categories and geographies.
• Lead empanelment process of new vendors as per vendor base strategy.
• Implement programs for effective vendor relationship management viz. interactions, feedback, trainings, awards etc. to promote a healthy vendor engagement
• Carry out vendor performance evaluation, identify and implement actions emerging from vendor performance evaluation
• Develop strategic partnerships with contractors and engage them in the value engineering process

Tendering and Negotiations

• Lead tendering and negotiation process
• Drive key processes such as tender preparation, bid solicitation, bid analysis, negotiations, and contracting
• Review tender inputs received from various stakeholders and consultants to ensure high quality RFP
• Approve ‘item descriptions’ of the BOQ in coordination with Design and Budgeting & Costing (B&C) teams
• Engage internal stakeholders to ensure effective prebid meetings, tender Q&As, technical evaluations and award decisions

Contract and contract administration

• Draft contracts ensuring obligations of different parties are well-captured, scope clearly detailed out, risks are clearly assigned and eliminate unexpected exposure to the company.
• Ensure contract agreements are error free, well customized and timely executed
• Ensure effective contract administration to ensure all parties perform their obligations as envisaged in the contract and timely resolutions and remedies are exercised in case of any breaches and issues.
• Develop appropriate contract management system and evaluation system to ensure high quality delivery within the budgeted costs
• Ensure contractor compliance with the required statutory authorities
• Periodically review performance of the contractors in coordination with project management group & take necessary actions. Provide necessary support to execution team pertaining to contractor related issues.
• Manage variations/ claims in coordination with project management & legal team
• Ensure implementation of system for recording, tracking, monitoring & auditing of services along with the Project management Team

Knowledge Management

• Document and share lessons learnt from time to time and implement improvement actions

Process and Innovation

• Proactively observe pain points and risks and propose process improvements
• Continuously study better products and processes and conduct internal and external benchmarking exercises to stay ahead of competition all the time

Procurement and Contract Management Portal

• Support enhancements in and promote use of automation of procurement and contracting processes

Key Result Areas (KRAs)

• Cost savings
• Working Capital Improvements
• Risk Management (contract administration etc.)
• Policy Adherence, TATs and SLAs
• Project Delivery Improvements
• Innovation
• Vendor Management
• Stakeholder Management

Internal & External Interactions

Internal: Project Management Group, Procurement, Finance Team, Legal Team

External: Vendors, Contractors, Certification authorities

Education & Experience Requirement:

• B.E / B. Tech (Civil/ Mechanical/ Electrical)
• MBA or a Degree from NICMAR will be an added advantage
• At least8 to 13 years of experience in Contracts Management
• At least 5 years of experience in building construction industry
• Atleast 5 years of experience with top MNCs, Indian Corporates and top construction companies
• Experience in use of procurement and contracting platforms will be helpful

Mandatory Skills/ Knowledge:

• Excellent command over business communication (both verbal and written) including contractual correspondence
• Deep understanding of construction contracts (FIDIC, AIA, JCT etc.)
• Understanding of compliance requirements on construction contracts
• Fair understanding of Indian Contracts Act, Arbitration and Conciliation Act etc.
• Fair understanding of 4-5 trade packages involved in a typical building construction project
• Familiarity with construction vendor ecosystem
• Good knowledge of construction cost and economics, rate analysis,
• Good presentation skills
• Advance MS Excel skills
• Understanding of taxation in construction contracts