Manager Human Resources

MISSION STATEMENT: To transform lives through love and service.

SUMMARY: The HR Manager will lead and direct the routine functions of the Human Resources department. The HR Manager will also assist the Director of HR with strategic projects to include but not limited to the development of personnel procedures, recruiting strategy, pay administration, compliance, benefit administration and administering FMLA, Reasonable accommodation, unemployment, and workers comp for the agency. This individual will provide oversight of a variety of both complex and routine administrative services.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required. Nothing in this job description restricts management’s rights to assign or reassign duties and responsibilities to this job at this time)

• Provide support and guidance to HR staff, management, and other staff when complex, specialized and sensitive questions and issues arise
• Oversee and approve of any issues related to the daily workflow of the HR department
• Recruit, interview, hire, and train new staff in the HR department
• Coordinate implementation/maintenance of Human Resource Information Systems (HRIS)
• Oversight and implementation of performance management system to include training for staff and managers and work with the Director of HR related to goals and objectives
• Provide support and guidance on all FMLA, ADA, Worker comp and Unemployment requests according to all Federal and State laws and regulations
• Oversee recruiting strategy, daily processes, time to hire, and ensure implementation of the recruiting needs for the agency
• Assist managers in the recruiting process and provide support to the recruiting strategy of the organization. Monitor recruiting trends so we can adjust hiring strategy based on trends and best practice
• Oversee employee disciplinary meetings, terminations and investigations
• Partner with the Director of HR with policy and Procedures creation and review to include the Employee handbook
• Quarterly review of all personnel files according to accreditation standards and agency policy
• Work with the Broker to implement the new benefits annually, schedule, and conduct open enrollment meetings, update the HRIS system for new benefits, train staff and managers in enrollment and review of all broker materials
• Review all job descriptions and ensure compliance, and determine pay class for new roles
• Assist with and lead the COA requirements for the HR department
• Must always maintain confidentiality
• Assist the Director of HR with projects as needed

OTHER RESPONSIBILITIES:

• Comply with all applicable training requirements
• Complies with all company safety, personnel and operational policies and procedures
• Complies with work schedule to ensure effective operations of Agency programs
• Contributes positively as a member of a productive and cooperative team
• Performs other duties as necessary to fulfill the St. Vincent de Paul CARES, Inc. Mission

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Able to speak, write and understand English
• Possess advanced computer skills
• Must be sensitive to and respect cultural diversity amongst clients, staff, and volunteers and able to work with diverse racial, ethnic, and economic groups
• Flexible work schedule including evenings, nights, weekends, and holidays
• Ability to set appropriate limits, work under deadlines and multi-task
• Ability to organize, prioritize, self-motivated, and deliver results
• Excellent communication and listening skills
• Possess strong work ethics
• Successfully pass Law Enforcement background screening
• Valid Florida driver’s license if driving an agency vehicle or a personal vehicle for company business
• Must have reliable transportation
• Participate in Agency Performance Quality Improvement (PQI) program and Accreditation/ Reaccreditation process.
• Mission-driven attitude supplemented with integrity and passion
• Adherence to the highest ethical standards, personally and professionally
• A high level of openness and willingness to receive feedback/suggestions from leadership and others, and to learn new skills to improve job performance
• Evidence of deep alignment with the St. Vincent de Paul CARES, Inc. Mission and Values

ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.)

• Knowledge of principles and practices of personnel administration
• Proficient with /copier/scanner/office equipment
• Professional appearance at all times
• Use of independent thinking and judgment
• Ability to multi-task and think quickly
• Must have an “all hands-on deck” attitude

EDUCATION AND EXPERIENCE: (Pending on position and if prior to hire is approved by Chief Executive Officer, a comparable amount of training, education or experience may be substituted for the minimum education qualifications)

• Bachelor’s degree in human resource management or related field or at least four years progressive Human Resources experience
• Strong interpersonal skills, both oral and written
• Strong understanding of state and federal requirements and regulations
• A minimum of 1 year in pay administration, or benefits
• Intermediate to advance skillset with Excel spreadsheets preferred
• SHRM-CP preferred

GENERAL PHYSICAL DEMANDS: These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be provided, if appropriate, to enable people with disabilities to perform the described essential functions of job. Working in an office/site requires prolonged sitting at the computer workstation, standing, bending, reaching, lifting to 20 lbs. and some driving. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, telephones, and other office equipment. It is also required to regularly sit, speak, and listen, the employee is also required to walk, use hands and fingers to type, operate equipment, and maintain records and notes. Specific vision abilities required include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

MENTAL DEMANDS: Must handle new and diverse work problems on a daily basis. Personal maturity is an important attribute. Must be able to resolve problems, handle conflict, and make effective decisions under pressure. Must have the ability to listen objectively to people, perceive the real problem and assist in bringing issues to a successful conclusion. Must relate and interact with, volunteers, clients, contractors, visitors, and employees at all levels within the Agency.

WORK ENVIRONMENT: Environment will occasionally become noisy due to equipment operations and interactions among clients and staff. There may be the possibility of being exposed to communicable disease, possible exposure to verbal abuse or similar behavior from residents/clients. On an as needed basis, employees may be called upon to work outside of the established work schedule or work odd hours. All information associated with the Agency is confidential.

Benefits offered:

• Health Insurance
• Life insurance
• Dental Insurance
• Vision insurance
• Short- and Long-Term Disability
• Legal and ID Shield
• 120 hours of PTO accrued biweekly starting on day 1 of employment
• 13 Paid Holidays to include Employee’s birthday and the date of hire anniversary
• 403(b) with employer matching on contribution up to 3% salary, with employee participation

The St. Vincent de Paul-CARES, Inc. is an Equal Opportunity Employer.