Marketing and Administrative Assistant

Start Date:  1 December 2025

Salary:  TBC

Working Arrangement:  Semi-Hybrid (Dubai-based)

Experience Required:  Minimum 3 years’ experience in a marketing, events, or administrative support role.

Join a growing and purpose-driven organisation based in central Dubai, recognised for creating meaningful corporate experiences, partnerships, and events.

We value collaboration, organisation, and creativity in a supportive environment where everyone’s contribution genuinely matters.

We are seeking a  Marketing & Admin Assistant  to provide structured support across marketing, events, and operations.

This role is ideal for someone who is highly organised, detail-oriented, and comfortable working across multiple projects. You’ll support event logistics, marketing execution, and administrative processes—ensuring internal systems, activities, and communications run smoothly.

Professional presentation, strong communication skills, and a team-oriented mindset are essential, as the role may occasionally include client-facing support during events and activations.

• Maintain and update Excel trackers for vendors, clients, and partners.
• Keep event calendars, marketing calendars, and activity timelines accurate and up to date.
• Compile engagement and survey data for internal reports.
• Organise client documents and event materials on OneDrive and SharePoint.
• Record key dates such as renewals, follow-ups, and milestones.
• Support the setup, structure, and maintenance of digital filing systems.

• Assist with updating and creating marketing materials (flyers, headers, templates) using Canva.
• Capture short videos and photos at events for internal and social media use.
• Support preparation of monthly newsletters and campaign materials.
• Assist with posting and engaging with the company’s Instagram/community during events.

• Conduct weekly research on industry trends and competitor activities.
• Coordinate with vendors and assist with on-ground logistics before, during, and after events.
• Prepare materials, visuals, and checklists for upcoming campaigns and activations.

• Strong administrative and organisational skills.
• Proficiency in Excel, OneDrive, SharePoint, Canva, and social media platforms.
• Well-presented with confident English communication (professional/conversational).
• Excellent time management and attention to detail.
• Tech-savvy and open to learning new digital and AI tools.

• Accuracy, structure, and organisation of event and marketing data.
• Timely updates to calendars, trackers, and templates.
• Quality, consistency, and reliability of administrative support.
• Smooth execution and coordination of marketing tasks and events.