Marketing & Communications Assistant

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Position: Marketing & Communications Assistant

Department: Marketing

FLSA Grade: Part-time, Non-exempt

Salary Range: $22-25/hr

Position Summary:

The Marketing Assistant supports the Marketing & Communications Department, as well as the Chief Marketing & Communications Officer, in various aspects of driving ticket sales and engaging new and existing customers. The ideal candidate is an extremely well organized, proven team player that works with internal leadership and cross-functional teams to deliver results.

Position Elements:

Schedule meetings, prepare conference rooms, coordinate AV set-up, and order refreshments for meetings as needed
Manage the calendar of and provide administrative support to the Chief Marketing & Communications Officer, including booking travel and making reservations as needed
Assist with planning, set-up, and execution of marketing events
Take notes for meetings as needed
Assist with invoice processing: coding, routing, and communicating with vendors
Create expense reports, reconcile credit card expense reports and receipts, and budget tracking
Give WDCH Security and Reception notice when guests are coming to the office and welcome visitors
Distribute and organize brochures and mail pieces
Maintain, document and update administrative information relating to the Marketing & Communications Department
Order department supplies
Other duties as assigned

Minimum Requirements

Position Requirements:

A minimum of 2 years marketing experience preferred
An Associate’s or Bachelor’s degree or equivalent experience a plus
Must have extensive computer skills including Microsoft Office suite
Must have excellent communication skills, both verbal and written
Must be a self-starter with the ability to work with teams in a fast-paced, goal-oriented environment
Must multi-task and work within deadlines
Must have excellent attention to detail
Secondary language fluency is a plus

Relationships:

Reports To: Marketing & Communications Operations Manager

Interacts with:

All Marketing & Communications Staff
Executive Team
LA Phil Board Members
Hollywood Bowl & Ford Operations
Music Center Staff
Outside Vendors and Contractors

The Los Angeles Philharmonic Association will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of the FCIHO.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

The Los Angeles Philharmonic Association embraces and is committed to diversity and inclusion within our staff, musicians, guest artists, audiences, and surrounding communities. The Association does not discriminate on the basis of race, color, religion, religious creed (including religious dress and religious grooming), sex (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, national origin, ancestry, citizenship, age, physical or mental disability, legally protected medical condition or information, genetic information, marital status, gender, gender identity, gender expression, military status, veteran status, or any other basis protected by federal, state, or local law. Consistent with the law, the Association also provides reasonable accommodation for disabled applicants and employees in accordance with the Americans with Disabilities Act (ADA) and the California Fair Employment and Housing Act, for pregnant employees who request an accommodation with the advice of their health care providers, for pregnancy, childbirth or related medical conditions; for employees who are victims of domestic violence, sexual assault or stalking; and for applicants and employees based on their religious beliefs and practices.

Updated 11/2025

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