Marketing Executive Assistant

Job post summary
Date posted: April 16, 2026

Pay: $25.00 - $30.00 per hour

Job description:

About Us

SWSB Solutions is a fast-growing marketing company working with real estate, fitness, and lifestyle brands across the U.S. We specialize in social media growth, lead generation, and automated outreach systems.

We’re looking for a highly organized, proactive Executive Assistant to support daily operations, client communication, and internal systems management.

Role Overview

This role is a mix of executive support, client communication, and marketing coordination. You’ll be responsible for keeping operations running smoothly behind the scenes — from managing schedules and inboxes to ensuring our AI systems and client campaigns are executed properly.

This is not a creative/content creation role — content and strategy are provided. Your job is to organize, execute, communicate, and ensure nothing falls through the cracks.

Responsibilities

Executive Support

• Manage executive calendar, scheduling calls and appointments
• Prioritize and respond to emails on behalf of the executive
• Keep daily operations organized and running efficiently

Client & Communication Management

• Respond to client inquiries related to our AI software
• Maintain clear and professional communication with clients
• Coordinate with internal team members and associates

Social Media Coordination

• Communicate with social media associate to ensure posts are scheduled and executed
• Provide content and direction for social media platforms
• Ensure consistency across accounts

AI System Management

• Oversee launch of new AI accounts
• Ensure systems are running properly and troubleshoot when needed
• Monitor performance and flag issues quickly

Email Marketing

• Manage and schedule bi-weekly or monthly client email blasts
• Ensure accuracy, formatting, and timely delivery

General Operations

• Keep systems, files, and workflows organized
• Track tasks and ensure deadlines are met
• Identify inefficiencies and suggest improvements

Ideal Candidate

• Extremely detail-oriented and organized (this is critical)
• Strong written communication skills
• Comfortable managing emails and client communication
• Able to multitask and prioritize in a fast-paced environment
• Tech-savvy and comfortable learning new platforms
• Reliable, proactive, and solution-oriented

Bonus:

• Experience with email marketing platforms (Mailchimp, GoHighLevel, etc.)
• Familiarity with social media scheduling tools
• Experience with CRM systems or automation tools

Compensation & Growth

• $25–$30/hour
• 15–20 hours per week
• Primarily remote (Greater San Diego area preferred)
• Opportunity to grow into an operations or management role as we scale

How to Apply

Please include:

• A short note about your experience with organization, email management, or executive support
• Any relevant experience with marketing, client communication, or systems management
• Examples (if applicable)

If you’re highly organized, proactive, and want to grow with a fast-paced marketing company — we’d love to hear from you.

Benefits:

• Flexible schedule
• Work Location: Greater San Diego area (primarily remote)

Pay: $25.00 - $30.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in San Diego, CA 92101