Marketing Proposal Coordinator

Marketing Proposal Coordinator

At Lighting Design Alliance, a Salas O’Brien company, we’re engineered for impact. That means we apply the same passion for purpose to our people as we do our projects. We are a collaborative, employee-owned firm where you’ll work on impactful projects while growing your career in an environment that values ownership, inclusion, and sustainability.

About the Role

We’re seeking a detail-oriented and proactive Marketing Proposal Coordinator to support both marketing and operational functions. This dynamic role blends marketing coordination with administrative support, offering the opportunity to work alongside executive, administrative, and design team members.

This position is ideal for a highly organized, self-driven individual who thrives in a fast-paced environment and enjoys a mix of behind-the-scenes coordination and creative marketing execution.

Key Responsibilities

Marketing Proposal Coordination

• Assist with CRM efforts with data entry related to clients, consultants, and personnel; maintain content library, including prior proposals, boilerplates, and visuals
• Assist with development and production of proposals, SOQs, and RFP responses, including technical writing, editing, and formatting.
• Maintain and update marketing collateral, including company profiles, project sheets, and staff bios.
• Organize and maintain project photos, template libraries, and marketing resources.
• Embrace and implement brand standards
• Assist with graphics, writing, and proofreading
• Prepare or assemble written and visual information for client presentations or guest speaking presentations
• Maintain scheduling and tracking systems for individual pursuit and proposal elements and status
• Identify and monitor SOQ/proposal criteria, ensure response is fully compliant

Administrative Support (Minor Responsibilities)

• Schedule and coordinate meeting room bookings.
• Maintain office calendars and contact lists.
• Preparing client metric reports.
• Coordinate travel and lodging arrangements.
• Order office supplies and manage inventory for the team.
• Extracting and processing project closeout documents, CAD files, and plans.
• Uploading project documentation to SharePoint.
• Editing and maintaining client status logs and monthly updates.
• Assist with general office administration and communication tasks.

What Makes You a Great Fit

Education & Experience

• Associate or bachelor’s degree in Marketing, Communications, Business Administration, or related field preferred.
• Prior experience in an administrative or marketing role; AEC (Architecture/Engineering/Construction) industry experience a plus.

Skills & Attributes

• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint); Adobe Creative Suite, including InDesign, a plus.
• Comfortable interfacing with internal technical teams and external clients.
• Strong written and verbal communication skills.
• Exceptional organization and attention to detail.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.

Why Salas O’Brien?

• Employee-owned culture committed to shared success.
• Opportunities to grow your career through meaningful work and continuous development.
• A people-first culture that values diversity, inclusion, and long-term impact.

Location: Long Beach, CA

Travel: Up to 0%

Compensation & Benefits:

The expected base salary range for this role is $50,000 - $60,000 USD per year. Actual compensation will be determined based on a number of factors including skills, experience, qualifications, and location.

This role is also eligible for performance-based bonuses, and a comprehensive U.S. based benefits package, including:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Wellness programs and employee assistance resources
• Professional development support

For more information, visit our full benefits overview here.

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

Experience

Preferred

• Prior experience in an administrative or marketing role

Education

Preferred

• Associates or better in Marketing or related field

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.