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Marketing & Proposal Coordinator

Marketing & Proposal Coordinator

Location: candidate could work from one of these four offices: Buford, GA; Chamblee (Atlanta), GA; Mount Pleasant (Charleston) SC; Savannah, GA

Thomas & Hutton is an award-winning, employee-owned consulting firm providing engineering, planning, design, and surveying services across the Southeast. Recognized as a Best Place to Work, we’re known for a culture where people feel supported, connected, and empowered to grow.

We’re looking for a Marketing & Proposal Coordinator who thrives in a fast-paced, deadline-driven environment and is energized by the pursuit process. This role is central to how we win work, partnering closely with technical teams and marketing staff to develop compelling, strategic responses to public-sector Requests for Proposals and Qualifications (RFPs/RFQs).

You’ll be part of a collaborative marketing team that values creativity, precision, and continuous improvement, and where your voice and ideas are welcomed.

What You’ll Do

Lead Proposal Development (Core Focus)

Coordinate and manage the full proposal lifecycle from kick-off through submission and follow-up
Partner with Project Managers and technical teams to develop winning strategies, themes, and messaging
Lead kickoff meetings, manage schedules, and ensure deadlines are met across multiple concurrent pursuits
Prepare high-quality statements of qualifications, proposals, presentations, and interview materials
Leverage tools like our proprietary database system, BD Bloodhound, and applications like Canva, shred.AI, and Open Asset to improve efficiency and consistency

Research, Gather, Write, Edit, and Shape Content

Research project information and gather content
Develop and refine proposal narratives, resumes, and project descriptions tailored to each pursuit
Translate technical information into clear, compelling, and client-focused messaging
Maintain consistency in tone, quality, and brand across all deliverables

Design & Production

Format and produce proposals using Adobe InDesign
Collaborate with in-house graphics and marketing team to elevate visual storytelling and presentation quality
Ensure all materials align with Thomas & Hutton brand standards

Content & Database Management

Maintain and continuously improve proposal libraries, resumes, and project sheets
Manage and update content within Deltek VantagePoint, BD Bloodhound, Open Asset, and other tools
Leverage tools like shred.AI, BD Bloodhound, Open Asset, and others to improve efficiency and consistency

Continuous Improvement & Team Support

Support proposal debriefs and capture lessons learned to strengthen future pursuits
Assist with marketing and business development initiatives as needed
Contribute to internal template development and process enhancements

What You Bring

2+ years of marketing or proposal coordination experience (AEC industry preferred)
Strong writing, editing, and proofreading skills with exceptional attention to detail
Proficiency in Microsoft Office and Adobe Creative Suite (InDesign required)
Ability to manage multiple deadlines and priorities in a fast-paced environment
A proactive, solutions-oriented mindset and strong organizational skills
Experience with Deltek VantagePoint, OpenAsset, or similar CRM/database tools is a plus

Why Thomas & Hutton

At T&H, proposals aren’t just deliverables, they’re a team effort that brings together strategy, creativity, and collaboration. You’ll work alongside approachable leaders and supportive teammates who are invested in your success.

We’re committed to helping you grow through programs like PaTHways™, T&H University, and hands-on mentorship.

Work Schedule

Monday – Thursday: 7:30 AM – 5:30 PM
Friday: 7:30 AM – 11:30 AM
(Additional hours as needed during active pursuits)

Thomas & Hutton is a Drug-Free Workplace & E-Verify Participant

We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

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