Materials Supervisor Full Time

Position Goal

The Materials Supervisor is responsible for placing purchase orders and invoices to ensure selected sources, services and contracts are fair and equitable. Working with Suppliers and Accounting to resolve problem invoices. Select resources to provide best purchase and inventory management options for internal customers. Utilize the purchasing and inventory management system to optimize efforts purchasing replenishment inventory, analyzing cost and providing usage information for internal departments. Formulate recommendations and assist end-users in researching and purchasing best-value products and services to ensure the proper needs and goals of the organization are achieved. Responsible for managing the min/max levels and identifiers for all Supply stock items. Maintains open communication with Director of HSC, Physicians, Vendors and internal customers. Reports directly under the Director of HSC.

Position Responsibilities

• Provide support or relief for other staff as needed for HSC Columbus and HSC Valdosta.

• Communicate with employees and the GPO to provide member feedback and ensure that the facility is obtaining the best and/or correct pricing. Manage open purchase orders, back orders and inventory allocations for all items excluding designated items for the facility.

• Collaborate with the accounting representative to reconcile all problem invoices as they relate to all departments. Work with Accounts Payable to reconcile invoices that prohibit vendor payments.

• Serve as the primary contact for managing and issuing requisitions for materials through authorized vendors. Build and maintain business relationships with the supply chain.

• Perform continuous review of departmental processes and implement updates as appropriate. Utilize inventory systems to purchase the replenishment inventory for the Supply storeroom (manage the FIFO process, crash carts and cost savings).

• Monitor all requisitions submitted for unit of measure issues and Premier contract purchase opportunities. Maintain the departmental requisition templates so that the files and requisitions are current (perform filing task daily).

• Ensure that the item master file is maintained (up to date) for stock items. Participate in storeroom cycle counts. Set and maintain Min/Max levels for all stock items in Supply. Label and maintain on-hand replenishment inventory. Ensuring inventories are accurate on a bi-annual basis.

• Ensure purchase orders are authorized in conjunction with the financial policies of the facility. Monitor authorized signature approval amounts for all requisitions.

  
  

Required:

• One year of supervisory experience.

• 2-3 years previous experience in healthcare accounting or supply chain experience.

  
  

Education:

Required:

• Associate Degree in Business or two years related work experience in lieu of degree

  
  

Special Qualifications:

Required:

• Must have a valid driver’s license and satisfactory Motor Vehicle Record (MVR).

• Must be proficient in math and computer skills

• Experience with Inventory Management Software or system

• Experience with Microsoft Office Word and Excel

• Must have exceptional customer service skills as well as verbal and nonverbal communication skills.

• Ability to work independently

• Ability to work in fast pace, high stress environment

  
  

The Hughston Clinic, The Hughston Foundation, The Hughston Surgical Center, Hughston Clinic Orthopaedics, Hughston Medical, Hughston Orthopaedics Trauma, Hughston Orthopaedics Southeast and Jack Hughston Memorial Hospital participate in E-Verify. This company is an equal opportunity employer that recruits and hires qualified candidates without regard to race, religion, color, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.