Mayor’s Assistant

The City of Effingham is seeking candidates to serve as Mayor’s Assistant. The Mayor’s Assistant reports to the Mayor. This position is full-time, with a minimum starting wage of $29.07 per hour. Wage increases to a minimum of $29.82 per hour after six (6) months of service. The City offers a comprehensive benefits package, including a defined pension plan. A summary of the City’s benefits is located at Job Benefits. This posting will remain open until the position is filled.

Duties

• Organize, screen, and administer the correspondence, phone calls, email, and appointment schedule for the Mayor;
• Serve as a back-up to Customer Service Representatives, as needed;
• Serve as a back-up to the City Clerk in the preparation of the City Council agenda and assist with the development of other City agendas, as needed;
• Develop a professional and knowledgeable understanding of state, county, and municipal government;
• Conduct research, compile data, and prepare documents for consideration and presentation by the Mayor, as well as the City Council;
• Coordinate marketing, media, and public relations for the Mayor;
• Attend meetings to record minutes, as requested by the Mayor;
• Receive visitors for the Mayor;
• Resolve citizen concerns as presented, or direct citizens to appropriate parties;
• Coordinate incoming memos, submissions, and reports to determine their significance and their distribution;
• Perform general office duties, such as ordering supplies, maintaining records management database systems, and basic bookkeeping responsibilities;
• Process travel arrangements, as requested;
• Respond to requests for information, following state and federal laws and requirements for information dissemination;
• Develop and prepare complex and advanced reports, memos, letters, financial statements and other documents;
• Maintain the Mayor’s calendar with meetings, events, and functions;
• Coordinate and perform administrative tasks for the Mayor, City Administrator, Deputy City Administrator, and department heads as assigned by the Mayor;
• Coordinate the Mayor’s review and approval of the City Council agenda;
• Prepare and organize special activities, events, and projects, including proclamations, recognition documents, and programs;
• Support the Mayor who serves as Liquor Control Commissioner and serve as Deputy Liquor Control Commissioner;
• Research and development of the liquor licensing process;
• Maintain current knowledge of State liquor statutes and regulations, and maintain a good working relationship with the Illinois Liquor Control Commission;
• Maintain all aspects of liquor licensing functions, including receiving and reviewing applications, processing licensing payments, conducting background checks, preparing ordinances and resolutions, and maintaining records;
• Coordinate the Mayor’s appointments to boards and commissions, and prepare all relevant resolutions of appointment;
• Performs other duties, as assigned.
• The complete job description is available at: Job Description

Minimum Qualifications

• High School diploma or equivalent;
• And three (3) to five (5) years of related experience and/or training;
• Or equivalent combination of education and experience;
• Experience with Microsoft Office Suite.

Preferred Qualifications

• Associate’s Degree or equivalent;
• And six (6) to ten (10) years of related experience and/or training;
• Or equivalent combination of education and experience;
• Experience with Microsoft Office Suite.

For additional information, contact Dennis Presley, Deputy City Administrator at 217-342-5300 ext. 5307, or email Dennis Presley.