Medical Front Desk Receptionist

Job Summary
We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and office management expertise will ensure smooth daily operations while creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative skills in a fast-paced environment that values professionalism, efficiency, and a proactive attitude.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems with professionalism, directing calls accurately and courteously.
• Handle incoming correspondence, emails, and inquiries with attention to detail and timely responses.
• Maintain organized filing systems, data entry records, and ensure all documents are accurate through proofreading and editing as needed.
• Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office tools and Google Workspace.
• Support office management tasks such as ordering supplies, maintaining cleanliness, and overseeing general administrative functions.
• Assist with bookkeeping tasks using QuickBooks or similar software to support financial record-keeping when necessary.
• Provide exceptional customer support by addressing questions or concerns efficiently and professionally.
• Perform clerical duties including typing reports, filing documents, and managing office correspondence with precision.
• Uphold excellent phone etiquette while handling inquiries from patients or clients in medical or dental settings if applicable.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with multi-line phone systems and excellent phone etiquette skills.
• Bilingual abilities are highly desirable to serve diverse client needs effectively.
• Demonstrated office management experience combined with strong organizational skills and time management capabilities.
• Proven clerical experience including data entry, proofreading, filing, and document management.
• Knowledge of QuickBooks for bookkeeping tasks is a plus; familiarity with medical or dental receptionist duties is beneficial.
• Exceptional customer service skills with the ability to handle inquiries professionally under pressure.
• Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment.
• Personal assistant experience or calendar management skills are advantageous for supporting team members’ schedules. Join us as a Front Desk Receptionist where your enthusiasm for organization and customer care will make a meaningful impact every day! This role is perfect for motivated individuals eager to grow their administrative expertise while delivering outstanding service in a vibrant workplace environment.

Job Type: Full-time

Pay: $18.00 - $26.00 per hour

Work Location: In person