Medical Office Administrator

About Us

The Dermatology Center has been a staple of the Fredericksburg community since 1998. Led by Dr. Terri Morris, Board Certified Dermatologist we provide a full range of care—from medical and surgical dermatology, including Mohs surgery to state-of-the-art aesthetic and wellness treatments. We pride ourselves on a team centered culture and an elevated patient experience.

The Role

We are looking for a high-caliber Office Manager to serve as the right hand to our CEO. You will be the operational heartbeat of the practice, ensuring our team of providers, medical and surgical assistants, patient care reps, and aestheticians are supported and our operational goals are met with precision.

Key Responsibilities

• Strategic Operations: Work directly with the CEO to implement operational goals that enhance patient flow and clinic efficiency across both medical and medspa divisions.
• Team Leadership: Oversee staffing for a diverse team with a a high focus on mentorship, retention, and maintaining our culture driven work environment.
• HR & Performance: Manage the full employee lifecycle—recruitment, onboarding, benefits, and annual reviews.
• Payroll & Scheduling: Own the administrative accuracy of payroll and optimize provider schedules to balance high-volume medical care and medspa services.
• Patient Advocacy: Act as the point of escalation for patient concerns, ensuring every visitor receives the elevated care we are known for.
• Facility & Inventory: Manage vendor relationships and oversee the procurement of medical supplies and the retail products.

Qualifications

• Experience: 3+ years of medical office management experience. Specific experience in Dermatology or Plastic Surgery is a significant plus.
• Leadership Style: A "servant leader" approach—you aren't afraid to jump in at the front desk or help a clinical team member during a rush.
• Tech-Savvy: Experience with EMA/Modernizing Medicine (our EMR) and modern payroll systems (ADP) is preferred.
• Local Connection: A desire to work in and support the Fredericksburg and surrounding community.

Why You’ll Love Working Here

• Stability & Legacy: Join a locally owned, independent practice with a 25-year history of success and deep roots in the Fredericksburg community.
• A Launchpad for Excellence: We don't just hire staff; we build careers. We have a proud legacy of successfully mentoring and sending off numerous students to Medical School, PA/NP programs, and Nursing schools.
• Work-Life Balance: Enjoy a predictable professional schedule with no weekends and no on-call requirements.
• The Perks: Competitive salary, comprehensive health/dental/vision benefits, and generous employee discounts on services and retail products.

Our Culture: Mentorship & High Performance

At The Dermatology Center, our culture is defined by a relentless drive to push our team to excel. We operate at a high standard because we believe in the potential of our people. As Office Manager, you won’t just be managing schedules—you will be a key part of an environment that acts as an incubator for the next generation of healthcare providers.

We look for leaders who are:

• Growth-Oriented: Passionate about coaching team members to reach their highest professional potential.
• High-Energy: We thrive in a fast-paced environment where we invest as much energy into our team’s growth as we do into our patients’ care. We believe that an empowered, well-supported team is the only way to deliver an exceptional patient experience.
• Supporters of Education: Proud to facilitate a learning environment where future clinicians gain the hands-on experience they need to succeed in graduate programs.

Pay: From $1.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Cell phone reimbursement
• Dental insurance
• Disability insurance
• Employee discount
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person