Medical Office Executive Assistant

Job Overview
We are seeking a highly organized and proactive Executive Assistant to assist the CEO/Medical Director and Business Manager in a healthcare administration office. In this vital role, you will assist with overseeing business operations, human resources, budgeting, billing and marketing.

Responsibilities

• Oversee the credentialing process for all medical staff and companies, ensuring filings and records are up-to-date
• Serve as central point of contact for ordering supplies and negotiating pricing with supply vendors
• Responsible for employee relations including staff scheduling, hiring, discipline and maintaining employee records
• Coordinate content and manage social media platforms, advertising, website administration and in-office media displays
• Assist in-house medical billing team with claim submission
• Collaborate with medical providers and company managers on providing efficient operations while providing excellent patient care
• Assist in formulating and implementing policies and procedures
• Ensure and maintain adherence to regulatory requirements
• Perform other administrative tasks as needed

Requirements

• Proven experience in a office environment:
• Experience supervising staff;
• Knowledge of medical terminology:
• Familiarity with EMR systems such as Medent, or similar platforms;
• Knowledge in medical coding and billing procedures is a plus.
• Knowledge of HIPAA regulations related to health information management and patient privacy.
• Meticulous organizational skills;
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel), typing skills, and familiarity with Google suite.
• Excellent customer service skills combined with effective phone etiquette;
• Prior clinic or hospital experience involving insurance verification, medical scheduling, front desk operations or administrative support is a bonus.

Education

Associates degree or higher in Business Administration or Healthcare Administration field

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person